Accounting Assistant, Projects

DSV•St. John's, NL

1d•Onsite

About The Position

The Accounting Assistant is responsible for supporting the organization's day-to-day financial operations by managing accounts receivable, accounts payable, and a variety of administrative functions. This role ensures the timely processing of financial transactions, maintains accurate accounting records, supports month-end activities, and provides administrative assistance to ensure the efficient operation of the finance department.

Requirements

Diploma or post-secondary education in Accounting, Finance, Business Administration, or a related field.
Minimum 2–5 years of experience in accounting, bookkeeping, or finance administration.
Experience with both accounts receivable and accounts payable functions.
Experience using accounting or SAP.
Proficiency in Microsoft Office, particularly Excel.
Strong understanding of accounting principles and financial processes.
Good command, both verbal and written, English skills.
Ability to create collaborative engagements and active listening
Service oriented and able to resolve customer issues
Strong interpersonal skills, building professional relationships internally and externally
Strong problem-solving skills and analytical skills
Ability to multi-task, plan, prioritize and manage time effectively to meet goals and achieve results
Both a team builder and a team-player
Excellent organizational and time management skills
Integrity and accountability
Act as a role model for DSV values and adhere to the Code of Conduct
Ability to communicate effectively in a diverse multicultural environment.
MS Office Suite (Word, Excel, Outlook) – Advanced knowledge of excel preferred

Nice To Haves

Experience in a Transportation & Logistics environment, an asset.
SAP Experience, an asset

Responsibilities

Prepare and issue customer invoices in a timely and accurate manner.
Monitor customer accounts and ensure timely collection of outstanding balances.
Apply customer payments and reconcile accounts receivable records.
Investigate and resolve billing discrepancies and payment issues.
Prepare aging reports and follow up on overdue accounts.
Communicate professionally with customers regarding payment inquiries.
Assist with month-end accounts receivable reconciliations and reporting.
Review, verify, and approve supplier invoices for payment in accordance with company policies and approval authorities.
Ensure invoices are accurately coded and entered into the accounting system.
Schedule and process vendor payments through approved payment methods.
Reconcile vendor statements and resolve discrepancies.
Maintain accurate vendor records and supporting documentation.
Respond to supplier inquiries in a timely and professional manner.
Monitor payment due dates to ensure timely settlement of obligations.
Assist with month-end and year-end closing activities.
Prepare account reconciliations and investigate variances.
Maintain accurate financial records and supporting documentation.
Assist with audit requests and provide supporting documentation.
Prepare routine financial reports and spreadsheets.
Support budgeting and forecasting activities as required.
Ensure compliance with company financial policies and internal controls.
Maintain electronic and paper filing systems for financial and administrative records.
Prepare correspondence, reports, and presentations as required.
Coordinate office supplies and general administrative needs.
Schedule meetings and maintain calendars for the finance team when required.
Assist with document management and records retention.
Support internal departments with administrative and financial inquiries.
Participate in process improvement initiatives to increase efficiency and accuracy.
Supports organizational commitment to ISO 9001, ISO 45001 certification
Perform assigned tasks to support DSV meets its objectives and targets regarding quality, health, safety and environment and follow all requirements as set out in the DSV Quality Health Safety Environment policy.
Staff are required to ensure that their day-to-day activities embrace sustainability, Health and safety therefore reducing the impact upon the environment, supporting the communities we work in and reducing incidents in the workplace.