Accounting Assistant/Project Management Deputy

Dewberry•Leesburg, VA

12d•Onsite

About The Position

Dewberry is currently seeking a detail-oriented Accounting Assistant / Project Management Deputy (PMD) to support our Leesburg group in our Leesburg, VA office. Typical assignments are diverse and require strong communication and collaboration skills. This position will provide the opportunity to support our Business Unit Manager and project managers/engineers with project account set-up, financial reporting support, progress reports, invoices, site notifications, as well as general administration. While performing these duties the PMD will act as the primary contact with Corporate Accounting and will be held to Dewberry's established accounting standards. The accounting standards will be established, communicated and trained by Corporate Accounting. The PMD is employed by and assigned to the home Business Unit. Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

Requirements

3-5 years of relevant experience required
Proven history of maintaining financial and technical data
Knowledge of business contracts and invoice processing
Proficient with Microsoft Office Suite, particularly Excel, knowledge of financial data base systems, and the use and application of business tools and workflows
Excellent verbal and written communication skills
Ability to multi-task, with excellent organizational skills
Self starter, with demonstrated ability to translate direction, feedback, and strategy into actionable results
Strong collaboration skills with employees at all levels and from various parts of an organization
Ability to interpret data and identify issues based on trends

Nice To Haves

Bachelors level Business education preferred, with a high school diploma or equivalent required

Responsibilities

Project contract setup and contract verification
Processing subconsultant agreements and invoices
Collections and tracking outstanding invoices
Upload project invoices into the Client vendor portal before month end
Routinely prepare and distribute financial reports (standardized, monthly, quarterly, and as needed)
Assist with day-to-day financial management of assigned projects
Meeting coordination (schedule food and beverage services, set up virtual meetings, send reminders) & processing Meeting notes
Handle sensitive information with complete discretion
File and archive both electronic and hard copy project-related documents
Track department’s leads using internal lead tracking software for proposals and change orders
Coordination of mailing letters and site/hearing notices
Other administrative duties as required