Accounting Assistant III
About The Position
The Accounting Assistant III performs fiscal tasks supporting shared services functions, including procurement, accounts payable, accounting, purchasing card (p-card), and travel processing. The position primarily verifies and processes monthly vendor invoices, allocates invoice charges to work orders in FAMA’s work order system, and reconciles records in Excel. The position responds to invoice inquiries from vendors, customers, and Accounts Payable, and makes corrections as needed through receipting, journal entries, Internal Service Deliveries, or entries in FAMA’s work order system. It supports assigned units and Fiscal Operations by running reports, organizing data, and coordinating with unit administrators on procurement, travel, and other business operations. Additional duties include preparing and posting journals, ledgers, and accounts; analyzing financial data and expenditure reports; reviewing accounting transactions for compliance with university and state regulations; and serving as backup for similar positions. Regular, reliable, and non-disruptive attendance and the ability to maintain collegial working relationships are essential. The position requires on-site engagement.
Requirements
- High school diploma.
- One year of specialized training or experience in business management or a related field.
- Experience using financial and administrative software, such as Workday Financial or comparable systems.
- Experience using Microsoft Office applications, including Word, Excel, and Outlook.
- Knowledge of basic accounting principles.
- Knowledge and application of customer service techniques.
- Ability to interact professionally with co-workers, vendors, and other stakeholders.
- Ability to apply policies, procedures, and other applicable regulations associated with the assigned department or program.
- Ability to handle confidential information with professionalism and discretion.
- Strong attention to detail and organizational skills.
- Strong verbal and written communication skills.
Nice To Haves
- Bachelor’s degree in business or a related field from an accredited institution of higher education.
- At least one year of University of Arkansas Workday experience processing financial transactions.
- At least one year of experience processing business transactions in a higher education environment.
- Experience using Artificial Intelligence software.
Responsibilities
- Verify and process monthly vendor invoices.
- Allocate invoice charges to work orders in FAMA’s work order system and reconcile records in Excel.
- Respond to invoice inquiries from vendors, customers, and Accounts Payable.
- Make corrections through receipting, journal entries, Internal Service Deliveries, or entries in FAMA’s work order system.
- Run reports, organize data, and coordinate with unit administrators on procurement, travel, and other business operations.
- Prepare and post journals, ledgers, and accounts.
- Analyze financial data and expenditure reports.
- Review accounting transactions for compliance with university and state regulations.
- Serve as backup for similar positions.
- Maintain regular, reliable, and non-disruptive attendance and collegial working relationships.
Benefits
- University contributions to health, dental, life, and disability insurance.
- Tuition waivers for employees and their families.
- 12 official holidays.
- Immediate leave accrual.
- Choice of retirement programs with university contributions ranging from 5% to 10% of employee salary.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
