Accounting Assistant II

Manitowoc • Greencastle, PA

10d

About The Position

The Accounting Assistant II performs diversified clerical and accounting functions, supports managers, and processes and communicates Accounts Payable information to departments and outside agencies to resolve problems. The role handles daily invoice processing, reviews reports, coordinates with internal departments and vendors, supports payment runs, and reviews card transactions. The position operates in a normal office environment, with possible exposure to production facilities, and requires following company safety procedures and maintaining departmental housekeeping and 5S standards. Duties may change at any time with or without notice.

Requirements

• High school diploma and 1–3 years of Accounts Payable experience.
• Proficiency in Microsoft Excel, Word, Teams, and Outlook.
• Ability to use a personal computer, printer, copier, and scanner.
• Effective communication, problem-solving, collaboration, adaptability, and time-management skills.
• Ability to process a high volume of AP invoice transactions daily, weekly, and monthly.

Nice To Haves

• 1–3 years of Accounts Payable experience.
• Associate degree; no experience is necessary with this qualification.

Responsibilities

• Process invoices for payment daily and review reports, including open receipts and invoices on hold.
• Communicate with other departments to resolve problems, ensure adherence to departmental policies, and implement process improvements.
• Communicate with shipping, receiving, sourcing, purchasing, and vendor personnel regarding invoicing and payment issues.
• Complete price checks and weekly Accounts Payable file updates.
• Prepare and upload documents for scanning into the AP system, and reconcile AP statements.
• Assist with weekly AP check runs, including manual checks, ACH, and wire transactions when necessary.
• Review and approve BMO card transactions.
• Maintain departmental housekeeping and 5S standards, perform job functions safely, use required PPE, follow safety and health procedures, participate in safety training, demonstrate competency, and report or correct safety concerns when possible.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED