Accounting Assistant II - Academic Programs 12 Month

Stafford County Public Schools•Stafford, VA

About The Position

Reporting to the Director of Career and Technical Education, the Career and Technical Education Accounting Assistant II is responsible for preparation and maintenance of fiscal records and related document, administering the financial components of the Perkins V federal grant, and supporting teachers with instructional purchases. The successful candidate will demonstrate excellent time management and records documentation, enabling the office/department to meet its goal in service of the mission of Stafford County Public Schools (“SCPS”) to enable students to succeed.

Requirements

High school degree or equivalent required; associate’s degree from an accredited institution or other coursework demonstrating preparation for accounting-related work preferred. Work experience will be considered in lieu of this requirement.
Two (2) years of job-related experience required.
Fluency with MS Office products (Word and Excel) and Google Suite (Docs, Sheets, and Drive), or the ability to quickly acquire such fluency, required.
Knowledge Standard office procedures, practices and equipment
Stafford County Public Schools Board policies, regulations and Finance Manual procedures
Standard accounting principles and bookkeeping terminology and methods
Skills Effective time management and organizational skills
Appropriate written and verbal communication and thorough knowledge of English grammar and usage
Abilities Establish and follow detailed work procedures
Post accounts with accuracy
Work cooperatively in a team environment to meet goals
Organize and perform work independently
Meet deadlines for all work even when working on multiple projects
Show sustained effort and enthusiasm in quality and quantity of work

Nice To Haves

Prior experience using Enterprise ERP, enterprise financial software preferred.
Prior experience with federal grant reimbursement processes preferred.

Responsibilities

Ensure timely payments
Enter requisitions and prepare purchase orders in the accounting system.
Process invoices for payments, ensuring proper coding to budget accounts.
Manage procurement cards in accordance with SCPS policies, regulations, and Finance Manual procedures.
Follow differentiated procedures as directed by the Department of Financial Services for vendors requiring unique processing (e.g., service providers and consultants).
Serve as the office/department/school finance expert and coordinate procurement and payment procedures with other offices in the division when necessary.
Maintain appropriate fiscal records
Maintain records of the office/department/school budget and prepare reports for supervisor as requested.
Manage multiple deadlines and track purchases so all Virginia Department of Education reimbursements are filed accurately and within by the required deadline.
Prepare other financial reports as requested by supervisor or the Department of Financial Services.
Prepare and maintain all other necessary fiscal records and related documents.
Support and demonstrate core values of Stafford Schools
Engage in ongoing professional development relevant to position.
Respond to written and oral requests for information promptly and thoroughly.
Maintain a clean, neat appearance, appropriate to position.
Maintain a record of appropriate attendance and punctuality.
Serve as a role model for students, colleagues, and the general public.
Work in close harmony with colleagues, supervisors, and co-workers.
Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
Perform other related duties as required/assigned.