Accounting Assistant I

Space Telescope Science Institute • Baltimore, MD

1d • Hybrid

About The Position

The Space Telescope Science Institute (STScI), operated by the Association of Universities for Research in Astronomy (AURA), is NASA’s science operations center for missions including the Hubble, James Webb, and upcoming Roman Space Telescopes. STScI leads observation planning, data analysis, public engagement, and data archiving for flagship missions. Our staff spans astronomy, engineering, education, IT, communications, and administration—working together to bring space science to the world.

This position can support hybrid work. STScI is located in Baltimore on the Johns Hopkins Homewood campus. Candidates must reside in or be willing to relocate to our local market. (MD, DE, VA, PA, DC & WV).

We are seeking an Accounting Assistant I to support the Accounting Department by performing a variety of routine accounting activities using basic accounting theories including maintenance of the general ledger, preparation of accounting statements and financial reports, and processing check requests. This role plays a large part in processing the Department’s travel and vendor invoices.

Requirements

• High School Diploma or Associates degree in Accounting, Finance, Business Administration, or related field.
• One year of applicable experience or relevant course work associated with budgets, finance, and/or accounting.
• Familiarity with generally accepted accounting principles (GAAP).
• Excellent customer service skills.
• Abilty to analyze problems using basic mathematical calculations.

Nice To Haves

• The substitution of additional relevant education and/or experience for stated qualifications may be considered.

Responsibilities

• Processes invoices in compliance with STScI policy. Analyzes the invoice, purchase order, and receiving information to verify invoice is correct for payment. Maintains open communication between Accounts Payable and Procurement, Receiving, and the internal/external stakeholders.
• Responsible for processing all check requests. Check requests must be analyzed to determine compliance with STScI policy.
• Processes travel authorizations and expense reports. Reviews items for correctness, completeness, and compliance with travel policies and procedures. Analyzes General Ledger Travel Advance account to track outstanding advances. Maintains excel spreadsheet to ensure all travel authorizations are followed by an expense report.
• Processes Account Payable EFTs and/or checks weekly according to accounting procedures. Controls the distribution of checks to vendors and STScI employees. Prepares rush checks as needed. Generates AP reports to be reviewed and filed.

Benefits

• Employer retirement contribution – direct STScI contribution of 10% of your salary from your first day
• 12 days sick leave, 12 days vacation, and 10 paid holidays
• Flexible work schedule with healthy work/life balance
• Comprehensive medical/dental/vision/prescription plans, and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees