ACCOUNTING ASSISTANT 2

City of Toronto•Toronto, ON

5d•CA$42 - CA$46•Onsite

About The Position

The Accounting Assistant 2 performs accounting duties pertaining to accounts receivable, payables, purchasing, internal controls, and researching, analyzing, and reconciling to the general ledger. This role ensures compliance with established corporate policies, procedures, and practices. The position involves preparing financial statements and statistical data reports, reconciling encumbrances and budget variance reports, and monitoring capital/current projects and recoveries. It also includes maintaining a Cost Control System and preparing financial information for various government levels and third parties. The role handles accounts receivable functions, processes period-end accruals, and prepares closing entries. Additionally, it involves reviewing financial system reports, analyzing account balances, processing journal entries, and reclassifying/reallocating general ledger accounts. The Accounting Assistant 2 provides assistance on accounting and financial matters, including expenditure projections, and liaises with Corporate Finance for voucher processing and document retrieval. The role also monitors provincial statutes and regulations, city by-laws, and agreements, and coordinates data with auditors.

Requirements

Post-secondary education in accounting or business program and present enrolment towards completion of a professional accounting designation and/or equivalent combination of education and experience in an accounting/financial environment.
Extensive experience in municipal accounting or relevant private sector experience in financial accounting and financial reporting.
Considerable experience reviewing, researching, analyzing, and reconciling ledger accounts, maintaining expenditures.
Considerable experience preparing financial statements and statistical reports.
Considerable experience using Microsoft Office Suite (Word, Excel, and Access) and SAP or an equivalent financial system.
Knowledge of current accounting procedures and techniques pertaining to the function.
Ability to analyze financial data and prepare detailed correspondence, memoranda, summaries, statements, and documentation requiring the interpretation and application of a wide range of administrative accounting practices.
Knowledge of Financial Control and Municipal codes.
Strong interpersonal skills with the ability to establish and maintain effective working relationships with all levels of staff and the public.
Ability to work independently with minimal supervision and meet deadlines.
Ability to perform complex detailed computations and calculations.
May be required to work overtime to meet regular deadlines.

Responsibilities

Performs accounting duties such as reviewing, researching, analyzing, and reconciling ledger accounts, setting up and maintaining expenditures and revenue working papers, spreadsheets and reconciliation to general ledger.
Prepares financial statements and statistical data reports i.e., divisional capital and current projects.
Reviews, analyzes and reconciles encumbrances, budget variance reports and cost detail records related to divisional capital and current projects.
Reconciles and monitors capital/current projects and recoveries.
Maintains a Cost Control System including subsidiary records relating to divisional capital and current projects, and staff complement.
Prepares divisional financial statements and other financial information for the Division, Provincial and Federal Governments and third parties.
Prepares and calculates claims/settlements, ad hoc financial and statistical reports to other municipalities and the Provincial Government.
Performs and maintains accounts receivable functions including bank deposits and reconciliation, preparing, reviewing, posting, and reconciling journals entries.
Performs calculations in order to process period end accruals for expenditures.
Prepares working papers and processes period end and year-end closing entries.
Reviews financial system reports and takes action as required.
Analyzes and reconciles account balances. Prepares, reviews, and posts journal entries.
Reviews General Ledger expenditure and revenue accounts, processes reclassification and reallocation adjustments, and reconciles expenditures.
Prepares statements for reporting to management and divisions.
Analyzes monthly budget variances.
Provides assistance on accounting and financial related matters (including personnel expenditure projections) to the division as requested.
Provides financial analysis, claims and other information to the units of the division.
Creates/executes ad hoc financial system reports for analysis purposes.
Liaises with Corporate Finance for processing vouchers, retrieving documents, and dealing with other accounting related issues.
Assists on projects and assignments.
Monitors Provincial statutes and regulations, City by-laws and/or Council direction, and agreements for any changes.
Co-ordinates data with the City and Provincial Auditors.