Accounting and Purchasing Assistant
About The Position
Resilient Energy Solutions is seeking a dependable, organized, and self-motivated Accounting & Purchasing Assistant to support the Finance & Accounting Department. This role coordinates companywide asset purchasing, manages daily customer invoice distribution, maintains accurate records, and assists with reporting, research, and special projects. The ideal candidate is detail-oriented, proactive, comfortable managing multiple priorities, and able to work independently while following established procedures. Previous accounting or purchasing experience is not required; training will be provided.
Requirements
- High school diploma or equivalent.
- Strong organizational, administrative, and problem-solving skills.
- Proficiency in Microsoft Excel, including sorting, filtering, and basic formulas; familiarity with Outlook and other Microsoft Office applications.
- Excellent attention to detail, accuracy, and written and verbal communication skills.
- Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision.
- Willingness to learn new software, purchasing systems, and customer billing portals.
- Ability to follow procedures, accept feedback, take initiative, and maintain confidentiality.
Nice To Haves
- Experience in an administrative, clerical, office support, or purchasing role.
- Experience managing high volumes of emails, invoices, or business documentation.
- Experience coordinating with multiple departments, vendors, or locations.
Responsibilities
- Prepare and track purchase orders, obtain vendor quotes, verify pricing and documentation, coordinate approvals and deliveries, communicate with vendors and branch locations, and maintain accurate asset and purchasing records.
- Distribute customer invoices, upload invoices and supporting documents to customer billing portals, track submission status, and help resolve billing issues and discrepancies.
- Maintain spreadsheets, reports, and electronic records; perform data entry; research discrepancies; assist with reconciliations; and support daily departmental operations.
- Assist with reporting, audits, financial reviews, data analysis, and process improvement initiatives.
Benefits
- 401(k)
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
