Finance/Accounting - Accounting Analyst

Steins•Milwaukee, WI

1d•Onsite

About The Position

The Accounting Analyst is responsible for the Accounts Payable and Inventory accounting functions, ensuring accuracy, timeliness, and compliance across financial and operational processes. This position develops and maintains vendor and store relationships, supports accurate inventory and payables reporting, and assists with process improvement initiatives. The role also serves as a key link between Accounting, Purchasing, and Store Operations to maintain financial integrity and operational efficiency.

Requirements

Bachelor’s degree in Accounting, Finance, or related field preferred.
3-5 years of progressive accounting experience.
Experience with accounts payable, inventory management, account reconciliations, and other general ledger activities.
Knowledge of fixed asset accounting, including depreciation and asset tracking.
Experience preparing bank and other reconciliations including researching and resolving discrepancies.
Familiarity with sales and use tax reporting and filing requirements.
Experience preparing cash flow forecasts and analyzing cash activity preferred.
Working knowledge of generally accepted accounting principles and accounting software.
High level of accuracy and attention to detail.
Analytical and problem-solving skills.
Strong communication, planning and organizational skills.

Responsibilities

Coordinate and support Accounts Payable operations, ensuring accuracy, timeliness, and adherence to company policies.
Develop and maintain positive vendor relationships, overseeing vendor setup, credit applications, and tax exemption documentation.
Monitor vendor activity, including shipment and billing accuracy and return/credit authorizations.
Process and approve payments including checks, disbursements, wires, and stop payments.
Ensure proper maintenance of vendor tax documentation and timely preparation and filing of annual information returns (e.g., Forms W-9 and 1099).
Complete journal entries and month-end closing tasks related to Accounts Payable.
Prepare and maintain reports related to payables, banking, credit card processing, and cash flow.
Maintain accurate vendor, customer, tax, and company master data within applicable systems.
Ensure Certificates of Insurance for vendors and service providers are maintained in accordance with company policies and risk management requirements.
Coordinate inventory accounting and reporting to ensure inventory records are accurate and complete.
Coordinate cycle count and annual physical inventory processes across all retail locations and collaborate with Store Management to ensure accurate inventory records.
Monitor inventory adjustments, transfers, and shrink, identifying trends and process gaps.
Support Purchasing and Store teams with P.O. maintenance, vendor credits, and pricing accuracy.
Maintain working expertise in Command inventory modules and related tools to support inventory accounting and reporting.
Analyze inventory performance metrics, shrink, and reconciliation data to support business decisions.
Collaborate with AP and Purchasing to resolve discrepancies in shipments, billing, or vendor credits.
Support item maintenance and cost testing functions, ensuring consistency between systems.
Ensure receiving and inventory transaction training is scheduled, maintained, and updated as needed to support inventory accuracy and operational compliance.
Manage fixed asset accounting activities, including asset additions, disposals, depreciation, and reconciliation of the fixed asset subledger to the general ledger.
Prepare and complete monthly bank reconciliations, researching and resolving reconciling items and discrepancies in a timely manner.
Prepare and file sales and use tax returns, ensuring compliance with applicable state and local tax requirements.
Prepare and maintain cash flow forecasts, monitoring actual results against projections and identifying potential liquidity needs or variances.
Perform monthly balance sheet account reconciliations and investigate, analyze, and resolve variances to ensure accurate financial reporting.
Work collaboratively with Finance, Operations, Purchasing and Leadership to align financial accuracy, company assets and operational priorities.
Lead or participate in special projects involving process improvement, systems upgrades, or cross-departmental initiatives.
Develop reports as needed to identify, support and provide direction in the commitment to continuous improvement.
Maintain high standards of accuracy, accountability, and customer service in all interactions.