III (AP)

Boardwalk Pipelines, LP Human Resources•Owensboro, KY

16h

About The Position

Ensure the accuracy of account codes assigned to payables expenditures for all Boardwalk entities and also that assigned account codes accurately reflect the purpose of an expenditure. This is accomplished through discussion of expenditures, planned purchases and proposed adjustments to paid invoices with internal parties to understand the nature of an expenditure and to provide advice on selecting appropriate account codes or revising incorrect account codes. Responsible for validation of invoices, payment requests and revisions in Oracle EBS. Review and validation workflow approval for invoices and payment requests is for both account codes and various invoice details such as vendor, invoice date and number, payment terms, etc. Work with vendors, internal parties and Accounts Payable (AP) team members to manage invoice details that might delay payment including vendor maintenance, resolution of purchasing holds and other invoice discrepancies and rejections by invoice approvers. Assist Accounting Assistants with monitoring invoices that are unpaid after their due dates. Perform a daily requisition review process, facilitate the monthly AP/PO reconciliation process, prepare escheatment journals with advice from Treasury Services and identify and resolve potential or actual duplicate payments. Provide bi-weekly updates on pending invoices with discount terms and prepare an analysis on discounts taken and lost on a monthly basis. Monitor utility invoices to help minimize potential service disconnects. Prepare the data needed to distribute royalties for certain assets. Prepare journal entries and monthly and quarterly account reconciliations and perform account analysis when required. Help maintain documentation used by AP staff and parties within the company for selecting appropriate account codes. Provide assistance and invoice data to internal parties upon request. Prepare reports for management upon request. Finally, assist in the development and implementation of procedural/process enhancements.

Requirements

Excellent computer skills including competency with Microsoft Office products
Ability to manage multiple priorities under strict deadlines
Ability to maintain the strictest level of confidentiality
Ability to interface with all levels within the organization and external parties
Competency with GAAP
Bachelor’s Degree in Accounting

Nice To Haves

Experience with Oracle Enterprise Business Suite
Entry level to five years’ experience in an accounting position
CPA, CMA or working toward either
Work experience with a regulated utility
Audit or other financial background
Experience with an integrated financial system
MBA

Responsibilities

Ensure the accuracy of account codes assigned to payables expenditures
Validation of invoices, payment requests and revisions in Oracle EBS
Work with vendors, internal parties and Accounts Payable (AP) team members to manage invoice details that might delay payment
Perform a daily requisition review process
Facilitate the monthly AP/PO reconciliation process
Prepare escheatment journals with advice from Treasury Services
Identify and resolve potential or actual duplicate payments
Provide bi-weekly updates on pending invoices with discount terms
Prepare an analysis on discounts taken and lost on a monthly basis
Monitor utility invoices to help minimize potential service disconnects
Prepare the data needed to distribute royalties for certain assets
Prepare journal entries and monthly and quarterly account reconciliations
Perform account analysis when required
Help maintain documentation used by AP staff and parties within the company for selecting appropriate account codes
Provide assistance and invoice data to internal parties upon request
Prepare reports for management upon request
Assist in the development and implementation of procedural/process enhancements