Accounting Administrator

HR One • Syracuse, NY

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About The Position

Accounting Administrator – Childcare Solutions
Join a mission-driven nonprofit team making a meaningful impact.
Childcare Solutions is seeking a detail-oriented Accounting Administrator to support the daily operations of our finance department. In this role, you’ll help maintain accurate financial records, assist with billing and reconciliations, and ensure compliance with nonprofit financial practices. If you’re organized, reliable, and passionate about contributing to a purpose-driven organization, we’d love to hear from you.
If you’re looking for a meaningful role at a nonprofit where your accounting skills support real community impact, we encourage you to apply!

Requirements

• Associate degree in accounting, finance, business administration, or related field (or high school diploma with 5+ years of relevant experience)
• 2–3 years in accounting or administrative support; nonprofit experience is a plus
• Proficiency in accounting software (QuickBooks, SAGE, or similar)
• Strong Excel and data entry skills
• Solid understanding of accounting practices and procedures
• Excellent written and verbal communication
• Ability to plan, prioritize, and work independently
• High attention to detail and analytical mindset
• Strong customer service orientation
• Ability to work effectively with individuals from diverse backgrounds
• Works with minimal supervision
• Exercises a high degree of discretion and independent judgment

Nice To Haves

• nonprofit experience is a plus

Responsibilities

• Process accounts payable and accounts receivable transactions accurately and on time
• Prepare and issue invoices, reimbursements, and payment checks
• Reconcile bank statements, credit card statements, and other accounts
• Maintain organized financial records and documentation
• Support month-end and year-end close processes
• Track program expenses and ensure proper coding for grants and childcare subsidies
• Monitor outstanding payments, resolve billing discrepancies, and follow up on collections
• Assist with preparing basic financial reports, spreadsheets, and audit materials
• Communicate with vendors and staff to address financial questions and documentation needs

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree