Accounting Administrator
About The Position
Process 30–50 vendor invoices weekly, ensuring accuracy and timely entry Prepare and reconcile employee expense reports Perform accounts receivable (AR) and accounts payable (AP) functions Conduct general collections and credit follow-up with vendors Assist with vendor onboarding, maintenance, and periodic reviews Maintain organized records of financial transactions and supporting documentation Reconcile bank statements and assist with month-end close activities Support internal audits by preparing documentation and responding to inquiries Enter and update financial data in spreadsheets and accounting systems Assist with purchase order tracking and matching to invoices Provide general administrative support to the accounting and finance team
Requirements
- Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered
- Strong proficiency in Microsoft Excel; ability to manage and enter data accurately
- Familiarity with basic accounting principles and financial reporting
- 1–2 years of experience in an accounting or administrative support role - Preferbly whtin the AEC industry
- Excellent attention to detail and organizational skills
- Strong communication and follow-up abilities
- Ability to work independently and manage multiple priorities
Responsibilities
- Process 30–50 vendor invoices weekly, ensuring accuracy and timely entry
- Prepare and reconcile employee expense reports
- Perform accounts receivable (AR) and accounts payable (AP) functions
- Conduct general collections and credit follow-up with vendors
- Assist with vendor onboarding, maintenance, and periodic reviews
- Maintain organized records of financial transactions and supporting documentation
- Reconcile bank statements and assist with month-end close activities
- Support internal audits by preparing documentation and responding to inquiries
- Enter and update financial data in spreadsheets and accounting systems
- Assist with purchase order tracking and matching to invoices
- Provide general administrative support to the accounting and finance team
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Career Level
Entry Level
Education Level
Associate degree
