Accounting Administrator

HomeState•Los Angeles, CA

7d•$30 - $40

About The Position

The Accounting Administrator will report to the Controller and should inspire and embody HomeState’s culture, mission, and core values. This position should embrace HomeState’s vision which includes nurturing our communities within our four walls and in our surrounding community. The Accounting Administrator supports in execution of accounting duties such as daily business activities, end of period reporting, general A/P, daily sales summaries (DSS) and payroll support. The Accounting Administrator will also act as a project manager to oversee special projects as assigned, including but not limited to oversight, reconciliations, audits, and standard operating procedures (SOP) development for accounting department.

Requirements

1-2 years in restaurant or hospitality bookkeeping experience.
Must demonstrate strong math, reading, and communication abilities.
Must be highly organized, manage time effectively, and work independently with initiative.
Possess ability to plan, organize, schedule and complete work
Strong computer skills; proficient Google business suite, MS Excel, Toast POS, and R365 preferred.
Possess ability to be flexible and adaptable to meet the needs of the company’s goals
Availability to work a minimum of five days per week. Extended hours and/or a sixth day may occasionally be required.
Must be able to to travel between HomeState locations as needed via personal transportation method and ability to track mileage for reimbursement (general administrative tasks such as mail, assisting with change orders, and making bank deposits).
Ability to remain in a stationary position for long periods of time (6 or more hours per shift, excluding break times).
Ability to lift, push, pull, or carry up to 25 pounds (standard office equipment and supplies).
Ability to perform certain repetitive motion activities (e.g., typing.)
Ability to work in a constant state of alertness and safe manner.

Responsibilities

Supports HomeState’s operations with daily and reconciliation review of sales journal entries, reconciling accounts, credit cards, merchant processing, and other third party or vendor statements.
Monitor department email, mail, cash balances and ensure all bank accounts are timely reconciled, assist with forecasting, reporting and modeling. Review invoices, check requests accuracy, purchase orders, obtain approvals or signature authorizations. Coordinate credit card expense data, make corrections to the GLs.
Ensure vendor invoices are collected and entered. Work with team or vendor to ensure statements are reviewed timely. Prepare and execute payment runs, prepared and transmit sales or local tax reports, assist CPA with federal filings, and maintain auto pay vendors. Assist with wires, transfers, ACH payments and cut manual checks when needed.
Work cross functionally to support period-end closing activities and maintain department digital files in shared drive.
Participate in a wide variety of accounting and operational projects including cross functional support of SOPs that have department impact.
Assist with organizing and obtaining licenses or permits as needed. Display a strong knowledge of HomeState financial processes.
Support efficient organizational operations, including managing mail and maintaining office spaces.
Serve as an ambassador, both internally and externally in the community. Follow all HomeState standards, sanitation guidelines, policies or procedures to ensure that you are serving guests or internal customer to the highest quality, delivering caring hospitality.
Take pride in your work each day to make things a little better than they were yesterday.
Maintain regular, predictable attendance, which includes attendance at all scheduled shifts, training and meetings.