Accounting Administrator

DLP Capital•Saint Augustine, FL

1d•Onsite

About The Position

The Accounting Administrator supports day-to-day accounting operations, loan file administration, intercompany processes, and banking documentation. This role focuses on accuracy, timeliness, and organization of financial records, loan files, custodial documents, bank folders, and recurring reporting. The position is highly detail-oriented and ensures proper documentation flow between underwriting, leverage partners, custodians, and internal accounting.

Requirements

2+ years of experience in accounting, finance, loan administration, or a related administrative role, preferably within real estate, lending, or financial services.
Strong attention to detail and organizational skills, with the ability to manage high volumes of financial documents, loan files, custodial records, and banking documentation accurately and efficiently.
Experience supporting accounting operations, including intercompany processes, reconciliations, recurring reports, and maintaining accurate financial records.
Proficiency with accounting and document management systems, such as accounting software, Excel, and shared file systems; ability to learn internal platforms quickly.
Effective communication and coordination skills, with experience working cross-functionally with underwriting teams, leverage partners, custodians, banks, and internal stakeholders to ensure proper documentation flow and timely follow-up

Responsibilities

Ensure pre- & post-closing loan files have QA/QC to eliminate loan file errors.
Upload loan files to PERM folders and Finastra cold storage.
Assist with submission of electronic & physical loan files to leverage partners; draft & manage assignment and allonge documents.
Add loans to FLTT after loan closes and ensure all post-PHX items are included (PHX loan number, PERM doc file added, etc.).
Full post-closing loan check review, ensuring docs match data/AM and all special terms are communicated.
Assist in the underwriting-to-leverage handoff of docs/DD/materials for previewing and pledging.
Creation of interest sheets when new loans fund (add to accounting folder, input loan numbers, add closing date, enable access, etc.).
Ensure receipt of and follow up for recorded mortgages and title policies.
Maintain exceptions reports for all facilities and send out documents.
Release documents from custodians.
Maintain storage of paid-off loan file boxes.
Creating and adding notes for intercompany loans to PERM folders.
Add/remove new/paid-off loans from intercompany spreadsheets.
Update intercompany spreadsheets monthly.
Intercompany loan extension creation.
Cut monthly intercompany interest checks via AppFolio ePay.
Maintain bank PERM folders.
Assist with creation of new bank accounts.
Bank letter requests.
Get signatures on various documentation.
Creating bank copy of tax returns.
Update daily cash balances spreadsheet and monitor/communicate negative balances.
Process and print checks.
Assist with entity annual reports.