Accounting Administrative Assistant - Onsite

S R INTERNATIONAL INC•Phoenix, AZ

7h•Onsite

About The Position

This position is for an Accounting Administrative Assistant in Maricopa County, focusing on supporting Emergency Management and Palo Verde accounting functions. The role involves managing purchase orders, processing invoices, reconciling bank deposits, and overseeing customer service operations. The ideal candidate will have strong administrative and accounting skills, with a preference for government accounting experience.

Requirements

Minimum of 3 years accounting experience
High school diploma or GED required
Extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access)
Familiarity with governmental organization and functions
Effective oral and written communication skills
Ability to work independently or as part of a team
Ability to operate various office equipment

Nice To Haves

Government accounting experience preferred

Responsibilities

Manage blanket purchase orders for Emergency Management, including processing and approving invoices for payment and monitoring purchase order balances.
Respond promptly and professionally to inquiries from internal and external customers, providing accurate information or directing to appropriate resources.
Validate and reconcile bank deposits, verify accounting string information, and ensure secure handling of funds until delivery to the appropriate entity.
Oversee customer service reception desk operations, including mail and courier services, scheduling meeting rooms and vehicles, and answering the department’s main telephone line.
Ensure adherence to established procedures, maintain adequate staff coverage, and keep resources up to date.
Conduct research on products, services, or solutions and make recommendations to supervisors.
Create and maintain records and databases for incoming revenue related to Palo Verde and Emergency Management.
Manage annual inventory of office supplies and equipment for Support Services.
Utilize extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access) and demonstrate familiarity with governmental organization and functions.
Communicate effectively both orally and in writing, work independently or as part of a team, and operate various office equipment.