Accounting & Administration Coordinator

Lightworks•San Diego, CA

20h•$25 - $30

About The Position

Accounting & Administration Coordinator Do you take pride in keeping things organized, accurate, and running smoothly? Are you someone who thrives on execution, detail, and getting things done right the first time? We are a fast-growing design-build technology company in San Diego, and we’re looking for a reliable, detail-oriented professional to support our accounting and administrative operations. The Role This is a hands-on execution role responsible for keeping the financial and administrative engine of the company running day-to-day.

Requirements

2–5 years in accounting/admin role
Experience with payroll, AP, and basic bookkeeping
Highly organized and detail-oriented
Comfortable handling multiple responsibilities
Strong follow-through and reliability

Responsibilities

Process payroll (full cycle)
Manage accounts payable (vendor bills, payments)
Support accounts receivable and collections
Assist with invoicing and Requests for Payment (RFPs)
Process credit card payments
Perform bank reconciliations
Reconcile credit cards and expense accounts
Track gas cards and company purchasing accounts
Ensure accurate job costing inputs (time and expenses)
Track incoming payments and collections
Support AR follow-ups
Assist in sales commission tracking (based on cash received)
New hire onboarding (ADP, forms, setup)
Maintain employee records
Administer benefits (health insurance, 401k)
Process reimbursements
Handle incoming calls and lead intake
Coordinate OSHA compliance tracking
Manage insurance certificates and lien releases
Oversee fleet administration: Vehicle registrations Insurance tracking Smog compliance