Accounting & Administration Coordinator

Lightworks • San Diego, CA

5d

About The Position

We are a fast-growing design-build technology company in San Diego, and we’re looking for a reliable, detail-oriented professional to support our accounting and administrative operations.

The Role

This is a hands-on execution role responsible for keeping the financial and administrative engine of the company running day-to-day.

Requirements

• 2–5 years in accounting/admin role
• Experience with payroll, AP, and basic bookkeeping
• Highly organized and detail-oriented
• Comfortable handling multiple responsibilities
• Strong follow-through and reliability

Responsibilities

• Process payroll (full cycle)
• Manage accounts payable (vendor bills, payments)
• Support accounts receivable and collections
• Assist with invoicing and Requests for Payment (RFPs)
• Process credit card payments
• Perform bank reconciliations
• Reconcile credit cards and expense accounts
• Track gas cards and company purchasing accounts
• Ensure accurate job costing inputs (time and expenses)
• Track incoming payments and collections
• Support AR follow-ups
• Assist in sales commission tracking (based on cash received)
• New hire onboarding (ADP, forms, setup)
• Maintain employee records
• Administer benefits (health insurance, 401k)
• Process reimbursements
• Handle incoming calls and lead intake
• Coordinate OSHA compliance tracking
• Manage insurance certificates and lien releases
• Oversee fleet administration:
• Vehicle registrations
• Insurance tracking
• Smog compliance

Benefits

• 401(k)
• Employee discounts
• Free food & snacks
• Health insurance
• Paid time off
• Training & development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees