Accounting Admin

Rogers • Staunton, VA

18h • Onsite

About The Position

Rogers Group is currently seeking an Accounting Admin in the Staunton, VA area. This position will report directly to the Division Controller. The successful candidate for this role will provide administrative and operational support for the area.

Requirements

• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and SharePoint.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong verbal and written communication skills.
• Ability to work effectively with project managers, accounting personnel, subcontractors, and operations staff.

Nice To Haves

• Associate degree in Business Administration, Construction Management, Accounting, or related field preferred.
• Equivalent combination of education and experience may be considered.
• 2+ years of administrative experience in construction, contracting, project administration, accounting, or related field preferred.
• Experience with subcontract administration, purchase orders, billing, and project documentation preferred.
• Experience with ERP/accounting systems such as Oracle preferred.
• Experience with HCSS, Truck Scale, or construction management software preferred.

Responsibilities

• Distribute, receive, and maintain subcontractor documentation including contracts, insurance certificates, and bonds.
• Set up subcontractor purchase orders (P.O.s).
• Create and maintain project quotes within Truck Scale systems.
• Assign work order job numbers for projects and service work.
• Request and establish major construction job numbers.
• Create and maintain project folders and documentation within SharePoint.
• Ensure project records are organized, accurate, and accessible.
• Enter estimates and billings into Oracle.
• Process receiving against subcontractor purchase orders.
• Ensure production and quantity information is entered accurately into HCSS.
• Reconcile Truck Scale quantities with HCSS records.
• Investigate and resolve discrepancies between systems.
• Provide backup support for Aggregate Scale operations at Staunton, Flatrock, and Broadway locations.
• Assist with administrative tasks related to materials production and sales operations.
• Support project managers, estimators, and operations personnel as needed.

Benefits

• Medical, Dental, Vision Insurance plus Health Savings Account with annual company contribution.
• Company provided Group Life and Accidental Death & Dismemberment insurance.
• Retirement 401(k) with company contribution and match at one year of service.
• Company provided Short- and Long-Term Disability.
• Paid Holiday’s including Christmas shutdown between Christmas and New Years Day.
• Paid vacation available after 180-day probationary period and accrued based on years of service.
• Annual performance-based merit increases.
• Career growth/advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree