Accounting Admin ("Administrador/a de Contabilidad")

Azul Hospitality•Bryce Canyon City, UT

1d•Onsite

About The Position

Assist and support the Accounting Manager with the maintenance and control of the hotel's financial operations. Depending on established ownership procedure and/or direction this may include but is not limited to accounts receivable, accounts payable, reconciliations, hotel daily deposits, giving change, daily revenue reporting, group and catering advance and final payment processing and tracking, assist Sales and Operations to ensure accurate and timely accounting support, assisting with recruiting, new hire onboarding, and training. ESSENTIAL RESPONSIBILITIES Coordinate all onsite accounting functions. Acts as a liaison for all corporate accounting requests. Ensure that all administrative procedures are in place and functioning effectively. Ensure compliance with property policies and procedures and all applicable laws. Ensure that accounting practices adhere to legal requirements and standards Adhere closely to policies and procedures, practicing the highest standards of performance. Set the highest possible example in conduct, temperament, punctuality, and standards of work. Prepare billing invoices and statements for direct bill accounts, group reservation block attrition and credit card guaranteed no shows as well as processes payments received. Maintain files of hard copy, back up documentation for outstanding receivables, and paid bills, Responsible for the preparation and transmittal of letters requesting payment to outstanding/overdue accounts. Review and maintains accurate files on all contractual obligations Reconcile vendor statements and solve any discrepancies. Ensure that all Accounts Receivable billings go out with supporting backup for all charges in a timely manner. Ensure the collection and payment of applicable local, state, and federal taxes. Advise department management of desirable operational adjustments due to tax code revisions. Maintain and prepare the monthly tax-exempt worksheet and backup. Ensure that all invoices are prepped, coded ready for approval and entering. Proper prepping of invoices includes matching up packing slips and purchase orders to proper invoice. Maintain complete and accurate accounting files to handle vendor inquiries. Maximize cash flow by proactively managing accounts payable and accounts receivable functions. Prepare and provide balances of accounts receivable recap daily. Preparation of 30/60/90+ day aging report for review. Prepares daily deposits. Givs change to cashiers when needed. Thoroughly review the Daily Revenue Report prepared by Night Audit prior to sending to GM/Director of Finance or Corporate office. Maintain a variety of logs for tracking and tracing specific month end requirements Articulate policies and audits compliance of cash handling and credit positions and credit. Audit all banquet charges as well as miscellaneous charges that are posted to master accounts for accuracy. Audit city ledger on a weekly basis and inform the Accounting Manager and General Manager of any credit risks or potential write offs. Handle guest credit requests, confirms subsequent receipt of invoices, and assists in handling all guest inquiries. Researches and responds to credit card company inquiries and charge backs, documents, and maintains their files. Review and Manage Guest Ledger/checked out folios with outstanding or credit balances to determine if credit or bill is to be issued. Handle disputed charges, research, and attempt to resolve disputes, provide documentation to confirm accuracy of billing or issues credit as needed. Attend operations and leadership meetings when required.

Requirements

Must be able to travel on occasion, as needed.
Must be able to speak, read, write, and understand the primary language used in the workplace.
Requires good communication skills, verbal, written and electronic.
Considerable knowledge of complex mathematical calculations and computer programs.
Must have excellent leadership capability and customer relations skills.
Must be detail oriented with outstanding organizational and communication skills.
Must possess intermediate computer skills.
Intermediate excel skills (VLOOKUPs and Pivot Tables)
Knowledge of computer programs, math skills as well as budgetary analysis capabilities required.
Ability to analyze, foresee user needs, and makes judgments to ensure proper tools are provided at property level.
Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
Knowledgeable about basic function of Windows OS, MS Office, PMS, PBX, Key system, and POS.
Self-driven and able to work independently.
High school or equivalent education required.
2+ Years Accounting experience required
Ability to provide and maintain a valid drivers license as the position may require the operation of motorized and electric vehicles.
Regular attendance in conformance with the standards, which may be established by Azul Hospitality, from time to time, is essential to the successful performance of this position.
Staff with irregular attendance / tardiness will be subject to disciplinary action, up to and including termination of employment.
Upon employment, all staff is required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotels facilities.
Staff members who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.
Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the hotel.
In addition, attendance at all scheduled training sessions and meetings is required.

Nice To Haves

Property level Hospitality accounting experience strongly preferred.

Responsibilities

Coordinate all onsite accounting functions.
Acts as a liaison for all corporate accounting requests.
Ensure that all administrative procedures are in place and functioning effectively.
Ensure compliance with property policies and procedures and all applicable laws.
Ensure that accounting practices adhere to legal requirements and standards
Adhere closely to policies and procedures, practicing the highest standards of performance.
Set the highest possible example in conduct, temperament, punctuality, and standards of work.
Prepare billing invoices and statements for direct bill accounts, group reservation block attrition and credit card guaranteed no shows as well as processes payments received.
Maintain files of hard copy, back up documentation for outstanding receivables, and paid bills,
Responsible for the preparation and transmittal of letters requesting payment to outstanding/overdue accounts.
Review and maintains accurate files on all contractual obligations
Reconcile vendor statements and solve any discrepancies.
Ensure that all Accounts Receivable billings go out with supporting backup for all charges in a timely manner.
Ensure the collection and payment of applicable local, state, and federal taxes.
Advise department management of desirable operational adjustments due to tax code revisions.
Maintain and prepare the monthly tax-exempt worksheet and backup.
Ensure that all invoices are prepped, coded ready for approval and entering.
Proper prepping of invoices includes matching up packing slips and purchase orders to proper invoice.
Maintain complete and accurate accounting files to handle vendor inquiries.
Maximize cash flow by proactively managing accounts payable and accounts receivable functions.
Prepare and provide balances of accounts receivable recap daily.
Preparation of 30/60/90+ day aging report for review.
Prepares daily deposits.
Givs change to cashiers when needed.
Thoroughly review the Daily Revenue Report prepared by Night Audit prior to sending to GM/Director of Finance or Corporate office.
Maintain a variety of logs for tracking and tracing specific month end requirements
Articulate policies and audits compliance of cash handling and credit positions and credit.
Audit all banquet charges as well as miscellaneous charges that are posted to master accounts for accuracy.
Audit city ledger on a weekly basis and inform the Accounting Manager and General Manager of any credit risks or potential write offs.
Handle guest credit requests, confirms subsequent receipt of invoices, and assists in handling all guest inquiries.
Researches and responds to credit card company inquiries and charge backs, documents, and maintains their files.
Review and Manage Guest Ledger/checked out folios with outstanding or credit balances to determine if credit or bill is to be issued.
Handle disputed charges, research, and attempt to resolve disputes, provide documentation to confirm accuracy of billing or issues credit as needed.
Attend operations and leadership meetings when required.