Accountant

Victim Witness Services For Northern Arizona•Flagstaff, AZ

About The Position

Victim Witness Services for Northern Arizona (VWS) is seeking a detail-oriented, organized, and experienced Accountant to support the financial operations of its nonprofit organization. The role maintains accurate financial records, manages accounting processes, supports grant compliance, and prepares financial reports that promote fiscal accountability and organizational sustainability. The Accountant works closely with agency leadership to provide accurate financial information, efficient accounting practices, and compliance with applicable financial regulations and funding requirements. The position covers general accounting and financial management, grant accounting and compliance, financial reporting and budgeting, payroll-related accounting and administration, and audit and regulatory compliance. The Accountant supports organizational decision-making by preparing and analyzing financial information and helps safeguard the financial integrity of programs through accurate records, sound internal controls, and responsible management of resources.

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant accounting experience.
At least three years of professional accounting experience.
Proficiency with accounting software; QuickBooks Online is preferred.
Strong Microsoft Excel skills, including financial analysis and reconciliation.
Knowledge of general ledger accounting, financial reporting, and standard accounting procedures.
Excellent attention to detail and organizational skills, with the ability to manage competing deadlines.
Ability to maintain confidentiality and exercise sound professional judgment.
Strong written and verbal communication skills.
Ability to work independently while collaborating effectively with agency leadership and staff.
Strong analytical and problem-solving skills.
Ability to identify opportunities to improve financial processes and internal controls.
Ability to interpret financial data and communicate findings clearly to non-financial staff.
Commitment to accuracy, accountability, and ethical financial practices.
Ability to manage sensitive information with professionalism and discretion.
Commitment to the mission and values of Victim Witness Services for Northern Arizona.

Nice To Haves

Experience in nonprofit accounting or grant-funded organizations.
Familiarity with federal grant accounting and 2 CFR Part 200 (Uniform Guidance).
Experience preparing documentation for financial audits or Single Audits.
Experience with Bill.com, BambooHR, or similar financial and payroll systems.
Knowledge of nonprofit financial reporting and fund accounting.
CPA certification or progress toward certification.

Responsibilities

Maintain complete financial records using QuickBooks Online and record journal entries, accruals, adjustments, and other accounting transactions.
Perform monthly bank, credit card, and general ledger reconciliations; manage accounts payable and accounts receivable, including vendor payments, invoices, and expense documentation.
Assist with monthly and annual financial closing procedures; maintain the general ledger and classify transactions by program, grant, and funding source.
Monitor cash flow, account balances, and financial activity; identify discrepancies and make appropriate corrections.
Track revenues and expenditures associated with federal, state, tribal, and private grants, ensuring expenses are allocated, documented, and recorded according to grant requirements.
Prepare financial reports, reimbursement requests, and supporting documentation for grant funders; assist with grant budget development, monitoring, and reconciliation.
Support compliance with applicable grant regulations, including federal Uniform Guidance requirements, and work with program leadership to monitor grant spending and identify potential budget variances.
Prepare monthly financial statements and internal reports for leadership; assist with annual organizational and program budgets, analyze budget-to-actual results, and communicate significant variances.
Support financial forecasting and organizational financial planning, providing financial information to assist leadership decisions.
Review payroll-related accounting entries and reconcile payroll expenses and liabilities; coordinate with human resources and payroll personnel to maintain accurate records.
Maintain documentation for employee reimbursements, vendor payments, and other financial transactions.
Support improvements to accounting systems, internal controls, and financial procedures, and assist with maintaining financial policies and procedures.
Prepare financial schedules, reconciliations, and documentation for annual audits and federal Single Audits; provide requested records and respond to accounting inquiries.
Maintain organized records in accordance with applicable retention requirements and support compliance with GAAP, nonprofit accounting standards, and organizational policies.
Assist with preparation of financial information for required tax filings and regulatory reports.
Collaborate with agency leadership and staff, manage sensitive information discreetly, and support the organization's mission and values.