ACCOUNTANT 1, 2 or 3
About The Position
The Louisiana Department of Public Safety and Corrections, Division of Probation and Parole, is hiring an Accountant in its Collections Unit in Baton Rouge. The position provides professional journeyman-level accounting services for a unit that collects supervision fees, victims’ restitution, fines, court costs, and other fees from probationers and parolees. The role manages a work unit of two Accounting Technicians and provides regulatory supervision and training to administrative personnel in district offices regarding the receipt and handling of collection fees. The position oversees collections and fund distributions, reviews and approves accounting documentation, maintains accurate financial records, prepares reports and projections, and supports the accounting system for expense and revenue distributions. It also coordinates with Treasury, banks, auditors, district offices, field administrators, and management to resolve discrepancies and respond to inquiries. The employee works with Accountants and an Administrative Program Director and works for the Accountant Manager. The position may be filled at Accountant 1, 2, or 3, depending on the selected applicant’s experience. The appointment may be probationary, a promotion of a permanent classified Louisiana state employee, or a temporary job appointment.
Requirements
- Meet one of the following minimum qualification paths: three years of experience in accounting, auditing, financial operations, payroll, or banking; six years of full-time experience in any field plus 24 semester hours in accounting; a bachelor’s degree plus 24 semester hours in accounting; a bachelor’s degree in accounting, finance, business administration, management, economics, or statistics; an advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics; or a Certified Public Accountant (CPA) license.
- For the six-year full-time experience qualification path, each 30 semester hours earned from an accredited college or university may substitute for one year of experience, up to 120 semester hours and four years of experience.
- Include relevant, detailed experience and education information in the application; incomplete applications may be rejected.
Responsibilities
- Manage a work unit of two Accounting Technicians performing paraprofessional accounting duties related to receipt and processing of accounts receivable.
- Provide regulatory supervision, including training, to district-office administrative personnel regarding receipt and handling of collection fees.
- Supervise receipt of collections and distribution of funds, including verifying and approving daily Pay-In-Voucher Detail Listings and accounting codes.
- Approve documentation prepared by Accounting Technicians, including Imprest Fund and refund requests.
- Classify daily deposited-fee transactions in LaGov and maintain accurate records.
- Prepare restitution-fee reports and compile data for monthly fee projections.
- Review Accounting Technicians’ work for accuracy of reported fees.
- Communicate with the State Treasury, banks, state and internal auditors, field administrators, and management to provide information and resolve problems or exceptions.
- Respond to inquiries from district offices, probationers, and parolees.
- Process tax-intercept payments obtained through garnishment of clients’ tax reimbursements.
- Edit expense accounts for completeness, accuracy, and compliance with Division of Administration guidelines, agency standards, and Probation and Parole policies and procedures.
- Prepare memoranda and respond verbally and in writing regarding expense accounts that do not conform to regulations.
- Develop and monitor accounting procedures and controls, including recommending policies and procedures.
- Maintain the accounting system for expense and revenue distributions and resolve discrepancies or irregularities.
- Maintain daily contact with district offices regarding expense accounts and changes in related policies and procedures.
- Contact banks regarding statement discrepancies and other changes affecting bank accounts.
Benefits
- Defined benefit pension plan
- Health insurance, also available after retirement
- At least 10 paid holidays
- Sick and annual leave that rolls over from year to year
- Paid time or accrued time off for hours worked over 40 per week
- Deferred compensation plan
- Flexible benefits plan
- Alternative work schedules, including possible 4/10 schedules for eligible positions meeting policy requirements
- Employee recognition programs
- Internal promotional opportunities
- Professional development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
