Accountant (Payroll/AP/AR)
Guardian Fire Services•Boston, MA
•$35 - $40
About The Position
We are seeking an experienced Accountant to join our growing construction organization. This individual will oversee the day-to-day accounting functions while supporting payroll, AP/AR, union reporting, HR administration, and general office operations. The ideal candidate is detail-oriented, highly organized, and comfortable working independently in a fast-paced construction environment. This is an excellent opportunity for someone who enjoys taking ownership of the accounting process and being a key contributor to the success of the business.
Requirements
- Minimum of 5 years of full-charge bookkeeping or construction accounting experience
- Previous experience within the construction, service, or contracting industry strongly preferred
- Strong understanding of Accounts Receivable
- Strong understanding of Collections
- Strong understanding of AIA billing
- Strong understanding of Progress billing
- Strong understanding of Accounts Payable
- Strong understanding of Payroll processing
- Strong understanding of Union payroll reporting
- Experience with QuickBooks
- Experience with Sage
- Experience with Paychex and/or ADP
- Intermediate to advanced Microsoft Excel skills, including formulas, pivot tables, and data analysis
- Excellent organizational skills with strong attention to detail
- Ability to prioritize multiple responsibilities and meet deadlines
- Strong communication and customer service skills
Nice To Haves
- ServiceTrade (preferred)
- Salesforce (preferred)
- Experience with certified payroll
- Familiarity with prevailing wage projects
- Experience supporting project managers and operations teams
- Knowledge of construction job costing
Responsibilities
- Prepare and process customer invoices, including AIA and progress billings
- Monitor outstanding receivables and proactively manage collections
- Apply customer payments and reconcile accounts
- Resolve billing discrepancies with customers and project managers
- Process vendor invoices accurately and timely
- Match purchase orders, invoices, and receipts
- Prepare weekly check runs and electronic payments
- Reconcile vendor statements and resolve discrepancies
- Process weekly or bi-weekly payroll using Paychex and/or ADP
- Maintain accurate employee payroll records
- Prepare and submit certified payroll reports as required
- Complete union reporting, including dues, pension, health & welfare, and apprenticeship contributions
- Ensure compliance with applicable payroll regulations
- Perform bank and credit card reconciliations
- Maintain the general ledger
- Prepare journal entries and month-end closing activities
- Assist with financial reporting and budgeting
- Support year-end audits and tax preparation
- Maintain accurate accounting records and documentation
- Coordinate employee onboarding and new hire paperwork
- Maintain personnel files and employee records
- Assist with benefits administration and employee documentation
- Support HR compliance and general office administration
Benefits
- Competitive Pay: Based on Experience
- Health, dental, vision, and life insurance options.
- A 401(k) plan with employer match.
- Opportunities for leadership and career advancement.
- Generous PTO and paid holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
