Accountant

Rancho Santiago Community College District•Santa Ana, CA

About The Position

Under general supervision, performs a variety of complex and technical accounting duties in the preparation, maintenance, and review of accounting and budgetary functions, assuring conformance with established procedures. Prepares monthly, quarterly, and annual reports and claims for reimbursement for specially funded projects. Analyzes, reviews, and monitors program budgets and expenditures; prepares, analyzes, and balances spreadsheets with expenditure reports; recommends adjustments to ensure expenditures are correctly charged and are in compliance with all policies and regulations. Assists program staff in the preparation of budgets and expenditure projections. Advises project administrators and directors of recommended procedures for budget and cost controls, availability of funds, status of project budgets and expenditures, and allowance and disallowance of expenses as provided by the grantors. Prepares monthly, quarterly, and annual reports or claims to Federal, State, Local, and other funding agencies in an accurate and timely manner. Reconciles District financial ledgers with the County's financial records, including analysis of general ledger accounts. Assists auditing firm with audits of special projects and related accounting problems. Assists in maintaining the District's Chart of Accounts. Makes deposits and reconciles assigned accounts. Verifies and prepares claims for reimbursements for specially funded projects. Processes requests for transfers of expenditures and budget changes. Maintains related records and files. Identifies and creates journal entries to general and subsidiary ledgers. Prepares adjusting entries, schedules of accounts payable, accounts receivable, and deferred revenues for year-end closing and assists independent auditors. The ideal candidate will demonstrate cultural competency in serving diverse community college populations, including faculty, management, and students from varied ethnic, racial, cultural, and socioeconomic backgrounds. This includes those with differing abilities, AB 540 students, DACA recipients, Foreign Residents, VACA participants, and Continuing Education students. They will support RSCCD’s mission to promote self-awareness, knowledge, and communication skills, enabling all members of the college community to participate creatively and confidently in an ever-changing world. Candidates will contribute to an inclusive and collaborative workplace culture that supports the diverse needs of faculty, management, staff, and students. They will effectively provide services and support to individuals with differing academic preparation levels and unique learning or workplace needs, ensuring equitable access and opportunities for success. Candidates should demonstrate cultural competency, sensitivity, equity-mindedness, and a commitment to anti-racism in all interactions and contributions. Through their role, they will empower students to achieve their educational and career goals while promoting a positive and inclusive environment where faculty and management can thrive, fostering creativity, confidence, and lifelong learning throughout the college community.

Requirements

Bachelor's degree in business, accounting, finance or related field.
Two years of increasingly responsible accounting/bookkeeping experience.
Good knowledge of special funding regulations.
Good knowledge of various reports and procedures for meeting reporting requirements of funding agencies.
Good knowledge of office equipment.
Knowledge of generally accepted accounting principles and practices.
Knowledge of business software applications.
Knowledge of general internal and external auditing/accounting procedures.
Ability to communicate effectively orally and in writing.
Ability to operate office equipment.
Ability to organize and prioritize work.
Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, and ethnic backgrounds of community college students, staff, and the community.

Responsibilities

Perform a variety of complex and technical accounting duties in the preparation, maintenance and review of accounting and budgetary functions, assuring conformance with established procedures.
Prepare monthly, quarterly and annual reports and claims for reimbursement for specially funded projects.
Analyze, review and monitor program budgets and expenditures.
Prepare, analyze and balance spreadsheets with expenditure reports.
Recommend adjustments to ensure expenditures are correctly charged and are in compliance with all policies and regulations.
Assist program staff in preparation of budgets and expenditure projections.
Advise project administrators and directors of recommended procedures for budget and cost controls, availability of funds, status of project budgets and expenditures, and allowance and disallowance of expenses as provided by the grantors.
Prepare monthly, quarterly and annual reports or claims to Federal, State, Local and other funding agencies in an accurate and timely manner.
Reconcile District financial ledgers with the County's financial records, including analysis of general ledger accounts.
Assist auditing firm with audits of special projects and related accounting problems.
Assist in maintaining the District's Chart of Accounts.
Make deposits and reconcile assigned accounts.
Verify and prepare claims for reimbursements for specially funded projects.
Process requests for transfers of expenditures and budget changes.
Maintain related records and files.
Identify and create journal entries to general and subsidiary ledgers.
Prepare adjusting entries, schedules of accounts payable, accounts receivable and deferred revenues for year end closing and assist independent auditors.