Accountant

Windstar on Naples Bay•Naples, FL

12d•Onsite

About The Position

Windstar on Naples Bay is seeking a skilled and service-oriented Accountant. The Accountant supports the Club’s financial operations by performing accounts payable, accounts receivable, fixed-asset, cash-handling, and month-end accounting responsibilities. The position maintains accurate records, follows established internal controls, safeguards confidential financial information, and provides professional service to members, vendors, department heads, and management.

Requirements

Background in hospitality accounting.
High school diploma
Proficient in Microsoft Office, especially Outlook email and Excel.
Strong organizational skills.
Demonstrated attention to detail, ability to reconcile accounts and investigate discrepancies, sound judgment when handling confidential financial information, and ability to meet recurring weekly, monthly, and year-end deadlines.

Nice To Haves

Minimum of two years of accounting experience; experience in a private club or hospitality environment is preferred.
Associate or bachelor’s degree in accounting or finance.
Proficiency with club-specific or related accounting software; experience with Jonas, Beanworks, Asset Keeper, CSI Payments, and Elavon is preferred.

Responsibilities

Ensure club policy is followed for invoice approval procedures.
Maintain and control voided check log.
Prepare and print accounts payable checks for approved invoices, obtain required signatures in accordance with Club policy, and mail vendor payments.
Review invoices for mathematical accuracy, applicable sales tax, and complete supporting documentation before processing.
Monitor invoices received through the central accounts payable mailbox, review information captured by Beanworks, AI technology, and code invoices to the appropriate general ledger accounts, departments, and projects.
Monitor and manage the electronic invoice approval workflow in Beanworks, including following up with department heads on outstanding approvals.
Process credit card statements through Beanworks and upload transactions weekly for departments to review, code, and attach supporting receipts.
Maintain vendor files and good vendor relationships.
Match all vendor statements to the month-end accounts payable aging due list.
Reconcile and close the accounts payable system for the month.
Process weekly accounts payable invoices and checks.
Review vendor statements against processed invoices and the accounts payable aging report, investigate missing invoices or amount discrepancies, and resolve exceptions promptly.
Maintain vendor files and supporting documentation, including W-9 forms and tax-exempt certificates. Coordinate vendor additions and changes through CSI Payments in accordance with established approval and verification procedures.
Maintain and reconcile the Club's petty cash fund, ensuring adequate cash is available for bingo operations and that all funds are properly safeguarded and balanced.
Assist the needs of members, as required.
Review and research accounts receivable discrepancies including tracking discrepancies, creating exception reports and working with club personnel/management.
Process credit memos for approved adjustments such as late fees.
Process approved manual adjustments to correct discrepancies between the accounts receivable sub-ledger and general ledger.
Audit daily chits and update end of day POS activity to member’s accounts from all departments.
Generate and distribute Club member statements and billings and maintain complete supporting records.
Process member payments as necessary and post cash payments received from members.
Prepare deposit slips and make bank deposits as needed.
Research member account inquiries, explain charges clearly, document any required follow-up, and respond in a professional and timely manner.
Process and reconcile credit cards where applicable.
Generate weekly/monthly aging reports, including delinquencies and non-member accounts.
Assist and support documentation responding to external auditors.
Run month end reports and close A/R.
Maintain the tenant fee schedule, track quarterly tenant fees billed and collected in the designated Excel spreadsheet, and reconcile tenant fee income to the accounting records.
Complete special projects and other accounting or administrative duties as assigned by the Director of Finance.
Other duties as assigned.
Maintain the detailed fixed-asset register in Asset Keeper by recording approved asset additions and disposals, retaining supporting documentation, and reconciling the register to the general ledger.
Electronically file all fixed-asset invoices in the designated capital-project record-retention files, ensuring that invoices and supporting documentation for major capital projects are complete, organized, and retained in accordance with Club record-retention requirements