Accountant

State of Iowa • Des Moines - 50319 - Polk County, IA

3d • Hybrid

About The Position

Iowa Workforce Development (IWD) is seeking to hire an Accountant in our Iowa Vocational Rehabilitation Services (IVRS) Accounting Division in Des Moines, IA. This position involves managing IVRS' cash flow, processing financial transactions, coordinating with HR for payroll, assisting auditors, preparing financial reports, and maintaining vendor records. The role requires strong knowledge of accounting principles and software like IA Advantage, IA Objects, G5/G6, ASAP, IRSS, and Excel.

Requirements

• Graduation from an accredited four-year college or university with a degree in accounting, business administration, or finance.
• Four years of full-time work experience in accounting, accounts examination or verification, budgeting, or closely-related fiscal work.
• A total of four years of education and/or full-time experience (as described in number two), where thirty semester hours of accredited college or university coursework in accounting, business administration, or finance field equals one year of full-time experience.
• Possession of a Certified Public Accountant (CPA) certificate.
• Employees with current continuous experience in the state executive branch that includes thirty months of full-time experience as an Accounting Support Technician 1 or six months of full-time experience as an Accounting Support Technician 2.

Nice To Haves

• Strong knowledge of Excel to perform financial function tasks.

Responsibilities

• Manage IVRS' cash flow to ensure the Division has adequate cash on hand to meet obligations.
• Complete daily drawdowns out of the Payment Management System, G5/G6 System and ASAP system.
• Review cash needs and investigate variances between grant budget and revenues recorded in IA Advantage.
• Prepare and approve cash receipts (CR's) in IA Advantage.
• Determine funds, and state and federal fiscal years, to pay case services.
• Coordinate with Human Resources (HR) Associate to gather information for biweekly payroll including terminations with final payouts, new employees, or unapproved time sheets.
• Build spreadsheets for state and federal fiscal year correction on payrolls and prepare related documents when needed.
• Process indirect cost transfer quarterly as requested by Budget Analyst 3 and process state indirect cost transfer twice a year for all IVRS funds including Disability Determination Services (DDS).
• Review OLDD in IA Objects daily to identify unexpected expenses and ensure funds are available.
• Assist State Auditor’s with questions about funding and expenditures and provide information.
• Provide information used to prepare Division financial status reports.
• Prepare for new fiscal years by building new control books and ledgers (IA Objects) as needed.
• Close fiscal years by making closing entries to balance through control books, IA Advantage and G5.
• Review final control books with ledgers to ensure agreement and prepare monthly balancing report to summarize reconciliations to supervisor.
• Process DDS Case Services in IRSS.
• Retrieve and save information from SSA's secure messaging Electronic Records Express website (ERE).
• Upload spreadsheets for claims approved for medical evidence of records (MER), Consultative Exams (CE) and claimant travel (TRA).
• Compare paper billings for IVRS Finance with payment processing screen in IRSS.
• Process payments and print related reports.
• Prepare and review payroll to allocate direct hours to federal programs and move allocated funds to correct cost center to correct allocation.
• Responsible for all Accounts Receivable (AR) functions in Financial Management.
• Develop and maintain a system for tracking amounts due from various clients and vendors.
• Ensure payments are received and reconcile to the correct ledger account in IA Advantage.
• Prepare queries in IA Objects and take corrective action on any posting errors.
• Credit appropriate accounts for checks from clients and vendors to client account in IRSS.
• Audit and process operating expense claims for payment for expenses including internal transfers (ICN, maintenance agreements, AOS, AG's Office).
• Monitor automated withdrawal transfers to ensure account codes are correct.
• Access DDS quarterly hours in WorkDay and adjust hours of DDS Bureau employees as needed.
• Review IVRS payroll and adjust hours as needed for part-time employees.
• Enter quarterly DDS-HHS transfer in IA Advantage to correct rounding issues.
• Generate DDS and IVRS monthly estimate report of unpaid documents for prior month; and estimate claims not on hand for prior month.
• Verify unpaid purchase orders in IA Advantage and prepare reports used by Budget Analyst to prepare monthly federal report.
• Maintain vendor records in IA Advantage and review W-9 Vendor Update forms for appropriateness.
• Review new vendors to ensure they are not debarred from doing business with the government.
• File W-9 documents and review monthly files from Department of Administrative Servies (DAS) for Transparency reporting.
• Review entries again at year end to ensure all corrections are complete before distributing 1099 forms.

Benefits

• Excellent health, dental, and vision insurance.
• Generous paid time off, including nine paid holidays, vacation, and sick leave with no cap on the sick leave accrual.
• IPERS retirement package.
• Optional deferred compensation retirement plan.
• Flexible Spending Accounts for medical and dependent care.
• Free Life and Long-term Disability Insurance with the option to purchase additional coverage.
• Employee Assistance Programs and Discount Programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level