Accountant Technician 2

State of Nevada•Las Vegas, NV

2d•Onsite

About The Position

The Central Payroll unit within Division of Human Resource Management (DHRM) is seeking an Accountant Technician 2 located in Las Vegas or Carson City. The division serves as the central fiscal agent of 100+ budget accounts across a variety of state agencies. Clients are primarily Department of Administration agencies, elected officials, and other small state entities that do not have their own fiscal staff. Job duties include but are not limited to approving payments in the State's financial system; tracking pending payable transactions; reconciling transactions within CORENV; overseeing/verifying Budget Status Reports (BSR) and Transaction Exception Reports; and performing various reconciliations. This position will also research late payments and vendor issues for resolution. The incumbent will be responsible for bank reconciliations, off-cycle payroll processing, vendor payment reconciliation, and overpayment recuperation. The position ensure even workflows and minimize delays in processing client agency transactions. Accountant Technicians reconcile and monitor specific accounting and fiscal functions or activities within a department establishing or using established procedures and guidelines that are not limited to the State Administrative Manual. Reconciliation includes balancing departmental records with reports generated by the State’s central accounting system as well as federal and other accounting systems. Monitoring includes ensuring accounting functions and activities are in compliance with reporting requirements and grant specifications. Under general supervision, Accountant Technician II’s perform the full range of duties described in the series concept. Incumbents will typically supervise lower level accounting positions. The class is distinguished from Accountant Technician I’s and III’s by the size of the department or division and complexity of accounting requirements of the agency for which responsible. Incumbents are typically responsible for two or more fiscal areas in a medium or large agency or for one very complex accounting function in a large department. This is the journey level in the series. Representative duties at a college or university may also include: Increased complexity of technical accounting work is found through management of an accounting function(s) that spans the entire college or university, such as reconciliation of the single bank account for the university through which all monies flow or calculation, collection, distribution and reporting of facilities and administrative costs collected from grant funds.

Requirements

Graduation from high school and three years of financial records maintenance experience which included duties such as designing, implementing and interpreting narrative and data reports; applying principles of accounting to analyze financial information; preparing entries to accounts; analyzing assets and liabilities and preparing balance sheets; auditing contracts, vouchers and other documents and preparing summary transaction reports; implementing accounting control procedures; and overseeing the work of accounting clerical staff
One year of experience as an Accountant Technician I in Nevada State service
An equivalent combination of education and experience as described above
Bookkeeping practice and theory
Fund, managerial, governmental, and cost accounting principles
Supervisory principles and practice
Federal regulations and practices related to cash flow management
Intermediate spreadsheet and word processing software applicable to developing financial reporting and data collection systems
Ability to identify problems from an accounting worksheet or financial report and solve or recommend solutions
Apply State and federal statutes and regulations and department procedures to financial transactions
Interpret and apply State and federal statutes and regulations, and departmental rules and regulations including legal interpretations as applied to approving, monitoring and processing financial transactions
Identify and solve problems from an accounting work sheet or financial report
Developing accounting record systems, worksheets, and reports
Interpreting financial reports and accounting reports, and presenting information to others
All knowledge, skills and abilities required at the lower level

Nice To Haves

Supervise lower level accounting positions
Responsible for two or more fiscal areas in a medium or large agency or for one very complex accounting function in a large department
Management of an accounting function(s) that spans the entire college or university, such as reconciliation of the single bank account for the university through which all monies flow or calculation, collection, distribution and reporting of facilities and administrative costs collected from grant funds.

Responsibilities

Approving payments in the State's financial system
Tracking pending payable transactions
Reconciling transactions within CORENV
Overseeing/verifying Budget Status Reports (BSR) and Transaction Exception Reports
Performing various reconciliations
Researching late payments and vendor issues for resolution
Bank reconciliations
Off-cycle payroll processing
Vendor payment reconciliation
Overpayment recuperation
Ensuring even workflows and minimizing delays in processing client agency transactions
Reconciling and monitoring specific accounting and fiscal functions or activities within a department
Balancing departmental records with reports generated by the State’s central accounting system as well as federal and other accounting systems
Ensuring accounting functions and activities are in compliance with reporting requirements and grant specifications
Control complex accounts payable functions for agencies with multiple cost/project centers, by establishing guidelines for allocating general costs to the appropriate cost centers, and ensuring procedures are followed prior to submitting documents for payment or grant draws.
Control complex accounts receivable functions to include determining the billing amount using cost accounting procedures; make determinations regarding referral of delinquent accounts.
Assist management in preparation of complex budgets by coordinating with various sections to ensure budget requests are received and reviewed in a timely manner; developing narratives for each category and general ledger account to provide justification for proposed budget request; analyzing information on past expenditures and projecting trends; making recommendations for budget adjustments as needed; and preparing special budget analysis reports to highlight problems on own initiative or as requested.
Provide fiscal management and auditing of federal or other grant monies by monitoring expenditures to ensure compliance with multiple grant specifications and complex reporting requirements; auditing records and reports of sub-grantees for compliance with grant requirements; and preparing complex financial reports in compliance with federal, grant, contractual, or other external requirements.
Manage federal draw downs in conformity with the Cash Management Improvement Act of 1990 and grant requirements; provide fiscal management and auditing of federal grant monies; track costs billable to the federal government; prepare vouchers and monitor and report status of federal funds.
Prepare monthly and quarterly financial reports including trial balances, adjustments and balance sheets; establish and maintain automated billing systems including account analysis, reconciliations and processing adjustments.
Complete fiscal year openings and closings for assigned accounts; develop internal controls on revenues and expenses; reconcile federal to State fiscal year closings; prepare annual Single Audit Reporting Form (SARF) reporting requirements for submission.
May train, supervise and evaluate the performance of assigned clerical and technical support staff; develop work performance standards and accounting policies and procedures.
Perform related duties as assigned.