ACCOUNTANT SUPERVISOR - 64006196

State of Florida • Brooksville, FL

1d • Onsite

About The Position

This position serves as the Supervisor of Regional Billing Staff and as the assistant and/or back-up to the Finance & Accounting Administrator. The role involves the independent application of accounting skills to the general accounting of the Hernando County Health Department funds. The incumbent will establish Hernando as a billing hub by negotiating agreements, developing a staffing pattern, and monitoring productivity in accordance with State of Florida A/R policy. This role also acts as a liaison to CHDs within Hernando’s billing region, providing monthly reports and analysis of claims, and problem-solving any issues that arise. Additionally, the position serves as a liaison for the Hernando Billing Hub Credentialing team, maintaining records of providers and ensuring new providers are added and forms are completed for billing. The incumbent is responsible for reviewing medical billing records, ensuring correct CPT and ICD codes, processing claims, reviewing denials, and resubmitting claims for payment. The role involves coordinating the billing function for timely and correct processing, transmitting claims electronically, preparing HCFA forms, re-billing, and maintaining a tracking system for claims and payments. The position also ensures all Accounts Receivable for the regional billing hub are up to date, monitors A/R in the Health Management System, prepares and corrects discrepancies, and shares responsibility for sending monthly client statements. Compliance with the Accounting Procedure Manual and Accounts Receivable, Collections/Write-Off Policy is required. The incumbent receives and reconciles payments, posts them to receivable accounts, and follows up on unpaid claims. The role also involves keeping up-to-date on Department, Division of Administration, policy, and procedures related to DOH-Hernando budget procedures, performing monthly reporting in Active Strategy QI software, and completing a monthly summary for the Finance & Accounting Administrator and Health Officer. The position acts as a backup for p-card and encumbered accounts payable transactions, assists in budget preparation and monitoring, and reviews and completes coding for Purchasing Card charges in WORKS. The incumbent will also attend meetings, workshops, and conferences related to budget matters and assigned programs.

Requirements

• Knowledge, skills, and abilities to utilize FLAIR, FIS, FIRS, MFMP/AOD, WORKS, and HMS systems.
• Knowledge of State of Florida Accounting and Purchasing laws, policies, and procedures.
• Ability to develop and provide training.
• Willingness to physically come in the office to perform the duties and responsibilities of the positions.
• Two years of validated supervisory experience for billing in a medical setting.
• Ability to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Certification as a billing and/or coding specialist.

Responsibilities

• Supervising employees, including communicating with, motivating, training, and evaluating them.
• Planning and directing employees’ work, with the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action.
• Developing performance expectations, meeting with staff regularly to discuss performance, completing performance reviews, maintaining vacation and work schedules, ensuring proper coverage, and completing timesheets.
• Serving as the Supervisor of Regional Billing Staff and assistant/back-up to the Finance & Accounting Administrator.
• Establishing Hernando as a billing hub by negotiating agreements, developing a staffing pattern, and monitoring productivity.
• Serving as liaison to CHDs within Hernando’s billing region, providing monthly reports and analysis of claims, and problem-solving issues.
• Acting as a liaison for the Hernando Billing Hub Credentialing team, maintaining provider records, and ensuring new providers are added and forms are completed.
• Coordinating with the credentialing team to ensure billing credentialing for providers is kept updated and submitting enrollment packets to insurance companies.
• Reviewing medical billing records to ensure billing forms have CPT and ICD diagnosis codes.
• Communicating with clerks, clerical supervisors, and providers regarding CPT, Diagnostics, and HMS Codes.
• Processing Medicaid, Medicare, HMOs, and other insurance claims.
• Reviewing claim denials and resubmitting claims for payment.
• Coordinating the billing function to ensure all tasks are done correctly and in a timely manner.
• Transmitting claims electronically (at minimum weekly) for the entire regional billing hub.
• Preparing HCFA forms for billings that cannot be transmitted electronically.
• Re-billing and forcing claims for any charges not received.
• Keeping files on claims and office copies of paid claims for record and auditing purposes.
• Maintaining a tracking system on all claims submitted to ensure payments are received within acceptable or contracted timeframes.
• Attending meetings and trainings pertinent to Insurance, including Medicaid, Medicare, and third-party insurers.
• Ensuring all Accounts Receivable for the entire regional billing hub are up to date.
• Monitoring Accounts Receivable in the Health Management System, preparing and researching/correcting discrepancies, and maintaining supporting documentation.
• Sharing the responsibility of sending monthly client statements.
• Complying with Accounting Procedure Manual, 21APM29, Accounts Receivable, Collections/Write-Off Policy.
• Receiving payments for accounts receivable, reconciling payments against billing/claim forms, and ensuring correctness and completeness of payments.
• Posting payments to receivable accounts in the Health Management System.
• Noting and following up on any claims not paid in full.
• Maintaining a tracking system to ensure timely collections of accounts receivable.
• Keeping up to date on Department, Division of Administration, policy, and procedures related to DOH-Hernando budget procedures.
• Performing monthly reporting in Active Strategy QI software for Hernando A/R statistics and billing hub statistics and action plans.
• Completing a monthly summary for the Finance & Accounting Administrator and Health Officer reviewing billing and A/R status for all counties in the billing hub.
• Acting as back up for p-card and encumbered accounts payable transactions and ensuring compliance with the 10-day time limit for submission.
• Assisting in the preparation and monitoring of the annual budget.
• Reviewing and completing coding for Purchasing Card charges in WORKS.
• Coordinating with auditors and staff members in the resolution of problems and questions to process payments.
• Reviewing transactions entered into WORKS for documentation, coding forms, etc. for audit purposes.
• Attending meetings, workshops, and conferences regarding budget matters and assigned programs and other professional and staff development activities.
• Performing other related duties as required and or assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed