ACCOUNTANT IV - 80046511

State of Florida•TALLAHASSEE, FL

7d•Onsite

About The Position

The Department of Juvenile Justice is seeking an accountant IV working in the Revenue and Reporting section. This position reconciles all agency operating funds to State Comptroller accounts utilizing the legacy in-house FLAIR application and the Florida PALM system. Performs monthly reconciliation of the General Revenue Fund and diverse Trust Funds to Central FLAIR. Audits, verifies, and balances agency appropriations, receipts, cash balances, and general ledger (GL) codes. Executes month-end and year-end closing and reporting activities to ensure timely fiscal compliance. Posts accurate financial adjustments and accounting transactions within both FLAIR and Florida PALM environments. Conducts deep-dive research and analytical reviews of all outstanding reconciling items and transaction exceptions. Determines root causes of ledger discrepancies and implements immediate corrective actions. Processes updates, reversals, and adjustments to the general ledger to maintain absolute integrity of financial data. Interprets cross-system discrepancies between FLAIR legacy records and PALM to prevent reporting lapses. Assists with the agency's payroll redistribution process to ensure accurate salary funding allocation. Reviews payroll exception reports and identify coding or structural errors. Distributes actionable data to Budget Officers and HR Liaisons to facilitate immediate corrections. Conducts final audits on completed redistributions (expenditure moves) to catch and eliminate errors or omissions. Completes mandatory training curricula to attain proficiency in the FLAIR Replacement System (Florida Planning, Accounting, Ledger Management - PALM). Participates in agency-wide financial system transition workshops and performs other related duties as assigned. Perform pre-audits on all fund disbursement requests to ensure strict regulatory compliance. Reconcile monthly balances across QuickBooks, bank statements, and state accounting ledgers. Authorize maintenance fees and handle direct distribution of checks to internal requestors. Serve as Certified Approver for Agency AP Payment Cancellations and warrant stop-payments. Process journal vouchers and expenditure move daily to maintain precise general ledger accuracy. Mitigate transaction errors by auditing high-volume Accounts Payable exceptions daily. Compile research data to support the preparation of comprehensive year-end financial statements. Manage digital archives (SharePoint) of daily, monthly, and statutory PALM DW/BI Data Warehouse reports. Automate report distribution schedules on the first working day of each fiscal period.

Requirements

Knowledge of FLAIR and Report Distribution System
Knowledge of State of Florida accounting policies and procedures.
Knowledge of reconciliation procedures.
Skill in communicating effectively with internal and external customers, verbally and in writing.
Skill in auditing, reviewing, reconciling, or analyzing data for compliance with regulatory requirements, policies, and procedures.
Skill in preparing and maintaining a variety of accurate and complete accounting reports.
Skill in Microsoft Office applications including Word, Excel and Outlook.
Ability to work in a fast-paced environment and manage competing deadlines.
Ability to multitask and prioritize.
Ability to use sound judgment to identify problems, generate and evaluate alternative solutions, and make recommendations.
Ability to perform mathematical calculations.
Ability to work well independently yet cohesively within the section to maintain internal control measures.
This position is required to comply with section 215.422, Florida Statues, Prompt Payment Compliance law and confidential/protected information Chapter 119, Florida Statutes, HIPPA, or any other state and/or other federal laws.
This position is also required to comply with Rule 691-40 General, commodities, contractual service and 691-42 travel expenses in accordance with Department of Financial Services.
A valid driver’s license is required.
Must obtain a valid Florida state driver’s license within 30 days of hire if initially hired with an out-of-state license.
Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable.
Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Nice To Haves

accounting and FLAIR experience

Responsibilities

Reconciles all agency operating funds to State Comptroller accounts utilizing the legacy in-house FLAIR application and the Florida PALM system.
Performs monthly reconciliation of the General Revenue Fund and diverse Trust Funds to Central FLAIR.
Audits, verifies, and balances agency appropriations, receipts, cash balances, and general ledger (GL) codes.
Executes month-end and year-end closing and reporting activities to ensure timely fiscal compliance.
Posts accurate financial adjustments and accounting transactions within both FLAIR and Florida PALM environments.
Conducts deep-dive research and analytical reviews of all outstanding reconciling items and transaction exceptions.
Determines root causes of ledger discrepancies and implements immediate corrective actions.
Processes updates, reversals, and adjustments to the general ledger to maintain absolute integrity of financial data.
Interprets cross-system discrepancies between FLAIR legacy records and PALM to prevent reporting lapses.
Assists with the agency's payroll redistribution process to ensure accurate salary funding allocation.
Reviews payroll exception reports and identify coding or structural errors.
Distributes actionable data to Budget Officers and HR Liaisons to facilitate immediate corrections.
Conducts final audits on completed redistributions (expenditure moves) to catch and eliminate errors or omissions.
Completes mandatory training curricula to attain proficiency in the FLAIR Replacement System (Florida Planning, Accounting, Ledger Management - PALM).
Participates in agency-wide financial system transition workshops and performs other related duties as assigned.
Perform pre-audits on all fund disbursement requests to ensure strict regulatory compliance.
Reconcile monthly balances across QuickBooks, bank statements, and state accounting ledgers.
Authorize maintenance fees and handle direct distribution of checks to internal requestors.
Serve as Certified Approver for Agency AP Payment Cancellations and warrant stop-payments.
Process journal vouchers and expenditure move daily to maintain precise general ledger accuracy.
Mitigate transaction errors by auditing high-volume Accounts Payable exceptions daily.
Compile research data to support the preparation of comprehensive year-end financial statements.
Manage digital archives (SharePoint) of daily, monthly, and statutory PALM DW/BI Data Warehouse reports.
Automate report distribution schedules on the first working day of each fiscal period.