ACCOUNTANT IV - 37002379

State of Florida • TALLAHASSEE, FL

5d • Onsite

About The Position

This Accountant IV position is in the Revenue Management Unit of the Bureau of Finance and Accounting, under the Division of Administrative Services. Primary responsibilities will relate to the preparing and processing deposit refunds, bank deposits for funds received by the Department and reconcile deposits with accounting systems. Ensure all receipts are timely deposited and accurately recorded in the accounting records. Functions are performed in accordance with the Florida Chief Financial Officer’s rules and regulations, Florida Statutes, Florida Administrative Code, Department policy and procedures, DMS rules and regulations and FLAIR requirements. This position is responsible for working with varied intermediate to moderate complex level Agency financial and accounting records applying Generally Accepted Accounting Principles (GAAP). It monitors and reconciles revenue, disbursements, expenditures, and other financial related activity ensuring accuracy and compliance. It monitors and balances accounts and researches and resolves discrepancies. It compiles and analyzes financial data, prepares detailed financial reports, and provides budget and/or accounting related recommendations to management for decision making process. It recommends changes to processes, policies, and procedures. It may audit and process accounts payable and/or receivable and related paperwork in compliance with state and Agency policies and procedures. The position is also responsible for the pre-audit and payment processing of expenditures relating to purchases made by the department which include recurring charges, reimbursements, purchasing card transactions, and other payment requests submitted. Additionally, it is responsible for preparing and processing deposit refunds, bank deposits for funds received by the Department and reconciling deposits with accounting systems, ensuring all receipts are timely deposited and accurately recorded in the accounting records. Pre-audit includes verification of account codes, supporting documentation, authorization signatures, necessary justifications, vendor Information, mathematical accuracy of amounts, and review of required reports. It monitors for compliance with the processing requirements of Chapter 215.422 F.S. The role requires communication verbally and in writing with DEP personnel and/or vendors to provide assistance with questions and resolve any discrepancies found during any part of the pre-audit process. It ensures that vouchers have been posted awaiting warrants or confirmations and provides any documentation requested for audit. On an as needed basis, it requests duplicate warrants, cancels warrants, and requests copies of warrants. The position assists with researching financial transactions and correcting errors by recording applicable entries in State’s financial management system, as needed. It performs quality audits to ensure that all necessary documentation for paid vouchers is present in the document management system. It performs monthly, quarterly and/or yearly compliance reviews of department transactions to verify compliance with the Florida Chief Financial Officer’s rules and regulations, Florida Statutes, Florida Administrative Code, Department policy and procedures, Department of Management Services rules and regulations and State’s financial management system requirements. It communicates any discrepancies found with applicable staff. Other related duties as required.

Requirements

• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of principles and techniques of effective verbal and written communication.
• Knowledge of administrative principles and practices.
• Knowledge of methods of data collection.
• Knowledge of basic management principles and practices.
• Ability to review and monitor policies and procedures for compliance with applicable requirements.
• Ability to evaluate and analyze grants management activities.
• Ability to conduct fact-finding research.
• Ability to develop and organize data into logical format for presentation in reports, proposals, and other written documents.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• At least four years of verifiable related experience in accounting or governmental accounting.
• Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis.
• A credential evaluation report from an approved agency must be submitted along with all foreign degrees.

Responsibilities

• Prepare and process deposit refunds, bank deposits for funds received by the Department, and reconcile deposits with accounting systems.
• Ensure all receipts are timely deposited and accurately recorded in the accounting records.
• Work with varied intermediate to moderate complex level Agency financial and accounting records applying Generally Accepted Accounting Principles (GAAP).
• Monitor and reconcile revenue, disbursements, expenditures, and other financial related activity ensuring accuracy and compliance.
• Monitor and balance accounts and research and resolve discrepancies.
• Compile and analyze financial data and prepare detailed financial reports.
• Provide budget and/or accounting related recommendations to management for decision making process.
• Recommend changes to processes, policies, and procedures.
• Audit and process accounts payable and/or receivable and related paperwork in compliance with state and Agency policies and procedures.
• Perform the pre-audit and payment processing of expenditures relating to purchases made by the department.
• Verify account codes, supporting documentation, authorization signatures, necessary justifications, vendor information, and mathematical accuracy of amounts during pre-audit.
• Monitor for compliance with the processing requirements of Chapter 215.422 F.S.
• Communicate verbally and in writing with DEP personnel and/or vendors to provide assistance and resolve discrepancies.
• Ensure vouchers have been posted awaiting warrants or confirmations and provide any documentation requested for audit.
• Request duplicate warrants, cancel warrants, and request copies of warrants as needed.
• Assist with researching financial transactions and correcting errors by recording applicable entries in State’s financial management system.
• Perform quality audits to ensure that all necessary documentation for paid vouchers is present in the document management system.
• Perform monthly, quarterly and/or yearly compliance reviews of department transactions.
• Communicate any discrepancies found with applicable staff.
• Perform other related duties as required.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree