ACCOUNTANT III - 64000106

State of Florida • MILTON, FL

1d • $45,000 - $55,000 • Onsite

About The Position

This is a highly responsible Accountant III position reporting to the Public Health Services Manager of the Florida Department of Health in Santa Rosa County (FDOH in Santa Rosa County). The incumbent performs, with minimal supervision, a wide variety of budgetary functions as well as complex accounting functions involving the application of accounting concepts in accordance with established policies and procedures, Generally Accepted Accounting Principles (GAAP), and Generally Accepted Auditing Standards (GAAS). This position is subject to time constraints and must be performed with a high rate of accuracy. Key responsibilities includes essential accounting functions are described as follows:
Serves as Accounts Payable Liaison: Reviews all vendor invoices received by way of email, postal mail, or AOD Invoices to ensure all payable transactions are processed in accordance with rules, regulations, policies and procedures established by the Department of Health, the Department of Financial Services, and FDOH in Santa Rosa County then completes the process. Verifies the authenticity of the invoices and performs duplicate invoice check on all incoming invoices. Validates the incoming invoices match the terms of the order, If the Purchase Order (PO), goods or services cannot be identified, contacts the vendor to request additional information. Ensure accuracy of disbursements by performing math calculations to verify/determine the appropriate payment schedules and amounts and communicates with the vendor in order to resolve any discrepancies. Assists in the preparation/completion of necessary reports and analysis for projecting and monitoring expenditures. Works collaboratively with procurement and CHD staff to prepare and complete requests for encumbrance modifications based on review of projected spending trends. Reviews and reconciles daily, weekly and monthly statements with FIS and FIRs records and investigates outstanding invoices. Verify the daily deposits for accuracy, enter data into the Florida Accounting System (FLAIR). Provides technical assistance to employees, vendors, and contractors ensuring compliance with all policies and procedures governing fund disbursement. Monthly reports to complete and/or printing: Sunpass, WEX, WIC, Copier, Postage, return check log, OCO items, accounts receivable, print admin reports, print conman reports, print and electronically distribute EO list. Quarterly Reports: Change fund audit. Annual Report: E-Payment report. Acts as Fiscal Final Approver for warrant distribution and all Purchasing Card Transactions: Reviews all P-Card charges for completeness and accuracy. Electronically approves (Signs Off) P-Card transactions in the system for payment by the Department of Financial Services (DFS). Responds to audit inquiries within the established timeframe. Provides technical assistance, training, and refresher trainings to Purchasing cardholders and supervisors/approvers in the use of the P-Card Payment Management System. Ensures all disbursements adhere to chapter 215.422 F.S. (prompt payment), rule 69I-40 F.A.C. (audit), DFS guidance, Reference Guide for State Expenditure and all other financial or audit requirements.
Inputs all FLAIR TR 58, 51, 30 and 96 transactions as necessary and as determined by the Public Health Services Manager or delegate. Ensures the daily cash fee reports have been received and processed by finance office staff and periodically audit random reports for errors. Participates in conferences, teleconferences, conference calls, meetings, and seminars related to disbursements. Acts as backup for other positions within the department. Maintains the confidentiality for the information in accordance with state and federal statutes, rules, regulations and DOH Information Security Policies, Protocols and Procedures, in accordance with Protocol; Security – 3, V, Section 1-3. Communicates all concerns and issues to Public Health Services Manager.
Attends two outreach events annually. Performs purchasing for the department internal and external.
Other duties as assigned.

Requirements

• Knowledge of computer software including applications.
• Knowledge of FLAIR, MFMP, Outlook, Excel, Word, and PowerPoint
• Knowledge accounting principles, procedures, and practices.
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of the methods of data collection.
• Knowledge of Contract Management
• Knowledge of invoice processing for payment
• Knowledge of revenue and budget management and finance and accounting
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze and interpret accounting data.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to work independently.
• Ability to utilize problem-solving techniques.
• Ability to use automated accounting systems, personal computers, and general office equipment.
• Ability to apply guidelines, policies, and procedures.
• Ability to handle multiple priorities at once with little to no supervision.
• Ability to train and motivate others.
• Ability to maintain confidentiality (HIPAA regulations on privacy and security)
• Ability to work under pressure and adjust to a diverse working environment.
• Ability to ensure timely completion of activities.
• Valid Driver’s License
• All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

Responsibilities

• Serves as Accounts Payable Liaison
• Reviews all vendor invoices received by way of email, postal mail, or AOD Invoices to ensure all payable transactions are processed in accordance with rules, regulations, policies and procedures established by the Department of Health, the Department of Financial Services, and FDOH in Santa Rosa County then completes the process.
• Verifies the authenticity of the invoices and performs duplicate invoice check on all incoming invoices.
• Validates the incoming invoices match the terms of the order, If the Purchase Order (PO), goods or services cannot be identified, contacts the vendor to request additional information.
• Ensure accuracy of disbursements by performing math calculations to verify/determine the appropriate payment schedules and amounts and communicates with the vendor in order to resolve any discrepancies.
• Assists in the preparation/completion of necessary reports and analysis for projecting and monitoring expenditures.
• Works collaboratively with procurement and CHD staff to prepare and complete requests for encumbrance modifications based on review of projected spending trends.
• Reviews and reconciles daily, weekly and monthly statements with FIS and FIRs records and investigates outstanding invoices.
• Verify the daily deposits for accuracy, enter data into the Florida Accounting System (FLAIR).
• Provides technical assistance to employees, vendors, and contractors ensuring compliance with all policies and procedures governing fund disbursement.
• Monthly reports to complete and/or printing: Sunpass, WEX, WIC, Copier, Postage, return check log, OCO items, accounts receivable, print admin reports, print conman reports, print and electronically distribute EO list.
• Quarterly Reports: Change fund audit.
• Annual Report: E-Payment report.
• Acts as Fiscal Final Approver for warrant distribution and all Purchasing Card Transactions
• Reviews all P-Card charges for completeness and accuracy.
• Electronically approves (Signs Off) P-Card transactions in the system for payment by the Department of Financial Services (DFS).
• Responds to audit inquiries within the established timeframe.
• Provides technical assistance, training, and refresher trainings to Purchasing cardholders and supervisors/approvers in the use of the P-Card Payment Management System.
• Ensures all disbursements adhere to chapter 215.422 F.S. (prompt payment), rule 69I-40 F.A.C. (audit), DFS guidance, Reference Guide for State Expenditure and all other financial or audit requirements.
• Inputs all FLAIR TR 58, 51, 30 and 96 transactions as necessary and as determined by the Public Health Services Manager or delegate.
• Ensures the daily cash fee reports have been received and processed by finance office staff and periodically audit random reports for errors.
• Participates in conferences, teleconferences, conference calls, meetings, and seminars related to disbursements.
• Acts as backup for other positions within the department.
• Maintains the confidentiality for the information in accordance with state and federal statutes, rules, regulations and DOH Information Security Policies, Protocols and Procedures, in accordance with Protocol; Security – 3, V, Section 1-3.
• Communicates all concerns and issues to Public Health Services Manager.
• Attends two outreach events annually.
• Performs purchasing for the department internal and external.
• Other duties as assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed