Accountant III

TX-HHSC-DSHS-DFPS • Austin, TX

2d • Hybrid

About The Position

This position performs moderately complex (journey level) accounting work under general supervision from the Cash Receipts Manager with limited latitude for the use of initiative and independent judgment. Work involves assisting in the preparation of financial statements and reports; interpreting and resolving customer inquiries; transaction entry into Remittance Deposit System; organize, audit and coordinates the work of others. Performs a variety of accounting functions in accounting systems such as Centralized Accounting and Payroll/Personnel System (CAPPS) and Uniform State Accounting System (USAS). Assists with deposits of revenue collected by Central Office programs, ensuring money is cleared to the proper funds as required by statutes within three days of receipt. Reconcile batches to remit system. Maintain current policies and procedures of tasks performed. Research incomplete remittances and prepares return to remitter letters. Use discretion and maintain strict confidentiality of sensitive information. Serves in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations Planning (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Work a regular and predictable schedule. This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

Requirements

• High School Diploma or Equvilent
• Experience in researching, reconciliation and processing Accounts Receivables
• Experience in auditing
• 1yr longevity in past positions
• All fields Completed on application to be considered for interview
• Knowledge of generally accepted accounting principles.
• Knowledge in using automated accounting systems, such as CAPPS & USAS
• Knowledge of policies regarding cash handling
• Knowledge of reconciliation process.
• Knowledge in using automated accounting systems.
• Skill in auditing / verifying the work of others for accuracy.
• Skill in operating a personal computer.
• Skill in operating a 10key at the key stroke of 7000.
• Skill in typing 40 WPM.
• Skill in reconciling
• Skill in auditing
• Skills in problem solving and reaching a logical conclusion.
• Ability to prioritize, and complete multiple tasks within deadlines under limited supervision.
• Ability to follow verbal and written instructions.
• Ability to cross-train and serve as backup.
• Ability to work accurately with numerical detail
• Ability to maintain confidentiality.
• Ability to communicate with co-workers and customers.
• Ability to work effectively under pressure.
• Ability to perform moderately complex accounting transactions.
• Ability to recognize the negotiability of monetary instruments.

Nice To Haves

• Skills in using Microsoft Office Excel, Word and Outlook E-mail.

Responsibilities

• Research unidentifiable or incomplete remittance list. Communicate with programs for information needed. Use discretion and maintain strict confidentiality of sensitive information.
• Maintains adequate records of revenue collected.
• Enter deposit corrections into accounting systems.
• Prepares daily deposit and maintains cash control.
• Review and audits completed financial records for accuracy with department procedures.
• Research and reconcile discrepancies and resolve outstanding issues in ZZ900 suspense fund.
• Clears transactions posted to suspense and default accounts.
• Data enters remittances from HHS (Health & Human Services) Mailroom, VSS (Vital Statistics Section), Laboratory Services, and Consumer Protection.
• Monitors NSF account balances.
• Performs detailed research of accounting entries and reports in various systems such as CAPPS, USAS, or similar systems.
• Monitors Remittance system for outstanding remittance, ZZ900 and reports.
• Assists with processing of daily deposits of revenue collected by Central Office Programs.
• Opens mail, reconciles the physical count of batches on hand to accounting system and performs fee table audit by reconciling checks to accounting system.
• Verifies the budget codes and amounts entered for each remittance.
• Audits and determines the negotiability of monetary instruments.
• Process NSF payments
• Process credit card refunds
• Prepares day end run schedule.
• Enters journals into CAPPS for posting and enters matching journals in USAS.
• Audit accuracy of revenue collected.
• Prepares and processes refund of expenditure payments.
• Organize, audit and coordinate the work of others.
• Prepares and reviews technical reports. Example is the Daily Deposit.
• Reconcile transactions in the accounting system.
• Prints and saves Daily Accounting Financial Report (DAFR) for record retention.
• Prints and saves HLD6102A report for record retention.
• Processes treasury notifications received and send detail to programs.
• Recommend improvements to processes and procedures.
• Interpret and resolve customer inquiries.
• Performs related work as assigned.
• Cross trains and backups up other team members. Example is working on the refund of revenues for reimbursement to the remitters as needed.
• Other duties as assigned include but not limited to: serve as back-up to other Accountants; assist branch as needed; assist in the development of and participate in special projects; maintain current procedures; actively participate and/or serve in a supporting role to meet the agency’s obligations for disaster response and/or recovery and continuity of operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Benefits

• insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED