Accountant II

American Foreign Service Protective Association•Washington, DC

9d•$55,000 - $62,000•Hybrid

About The Position

AFSPA is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity and Affirmative Action Employer, making decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, veteran status, disability, or any other protected class. A Resume is required for consideration. Application submissions without a resume included will be automatically disqualified from consideration. Hybrid work schedule until otherwise notified. Hybrid work schedules are based on business needs and may require you to work in the office up to 4 days per week. Summary: The Accountant II supports the overall provision of Accounting & Finance services, policies, and programs. Job functions include computing, classifying, recording, and verifying numerical data for use in maintaining accounting records by performing the below functions. The major areas of responsibility are: Payroll Accounts Payable Accounts Receivable Fixed Assets Expense reports General ledger Cash management Financial reporting Administrative Compliance Budgeting Other The Accountant II supports Accounting & Finance practices and objectives that will provide accurate & timely financial reporting, that emphasizes customer service, empowerment, quality, productivity and standards, and goal attainment. Accountant II is the lead point of contact/subject matter expert for at least 2 functional areas of Accounting/Finance service delivery, represents the department with at least one external partner and provides support to other functional areas.

Requirements

Ability to perform each essential duty satisfactorily.
Highly detail-oriented.
Good communication (oral & written) skills.
Good organizational skills.
Good time management skills.
Good interpersonal skills.
Good analytical skills.
Good problem-solving skills.
Ability to meet a constant stream of deadlines.
Ability to work both independently and collaboratively with different levels of employees.
Ethical conduct and Thoroughness.
Microsoft Word and Excel (advanced beginner to intermediate).
Experience with Paylocity, Sage Intacct, Bill.com.
Experience with Internet Explorer.
Experience with database software and Microsoft Outlook.
Evidence of the practice of a high level of confidentiality.
Two years of Accounting education.
Two years of related accounting experience.
Equivalent combination of education and experience.
Bachelor's degree or equivalent in Accounting, preferred.
Broad knowledge and experience in Accounts Receivable, Accounts payable, Payroll, General Ledger, Fixed Assets, Account reconciliations, Credit card and expense processing.
Working knowledge of FAR and FTR preferred.

Nice To Haves

Bachelor's degree or equivalent in Accounting.
Broad knowledge and experience in Accounts Receivable, Accounts payable, Payroll, General Ledger, Fixed Assets, Account reconciliations, Credit card and expense processing.
Working knowledge of FAR and FTR.

Responsibilities

Computing, classifying, recording, and verifying numerical data for use in maintaining accounting records.
Supporting Accounting & Finance practices and objectives to provide accurate & timely financial reporting.
Acting as the lead point of contact/subject matter expert for at least 2 functional areas of Accounting/Finance service delivery.
Representing the department with at least one external partner.
Providing support to other functional areas.
Processing bi-weekly payroll and related changes.
Processing 401(k) data to Empower site.
Preparing payroll journal entries.
Preparing accounts payable invoices, coding them to the appropriate general ledger account, posting payments, and processing payments in Bill.com.
Maintaining a list of recurring monthly invoices and ensuring timely receipt and payment.
Processing adjustments and void checks in Sage Intacct.
Preparing accounts payable journal entries.
Applying AIP payments to ensure AR balances are correct.
Processing cash receipts, credit card receipts, direct debits, employee payments, and DFAS.
Preparing accounts receivable/cash receipts journal entries.
Maintaining a permanent fixed asset ledger with supporting invoices.
Working with purchasers and users to ensure proper accounting for asset disposals.
Preparing fixed asset journal entries, including depreciation, additions, and disposals.
Reviewing employee expense reports and credit card charges for accuracy, coding expenses, and creating general ledger entries.
Applying Federal Acquisition Regulations, Federal Travel Regulations, and cost accounting principles to expense reports.
Converting foreign currency for international trips.
Preparing and sending quarterly invoices to employees for personal charges on expense or credit card reports.
Preparing expense report related journal entries.
Maintaining the general ledger and timely recording of entries into Sage Intacct.
Creating/updating spreadsheets to load into the accounting system and maintaining a log of all general ledger entries.
Preparing journal entries for auxiliary insurance programs (AIP).
Reconciling bank accounts and other general ledger accounts.
Updating allocation rates in Sage Intacct.
Creating new accounts in Sage Intacct.
Monitoring cash balances to ensure funds are available for operational needs.
Preparing timely cash draws from Aetna / OPM.
Managing cash balances between investment and checking accounts.
Preparing cash management journal entries.
Leading Investment committee and broker meetings.
Reviewing Income statements & Balance sheets for month-end close.
Preparing AFSPA & SLF executive summaries and FEHB reporting.
Summarizing financial status by collecting information and preparing month-end close.
Developing new reports and dashboards as needed.
Preparing audit and tax filings for AFSPA & FEHB.
Maintaining "prepared by client schedules" (PBC) and uploading to Suralink.
Responding to auditor requests and explaining procedures.
Preparing annual tax schedules for Forms 990, compensation schedules, 1099 reporting, W-2 reporting, 941 reporting, PCORI tax reports, and personal property tax reports.
Updating System Award management.
Handling State reporting, Sales & Use tax, and DC unclaimed property annual reports.
Managing worker’s compensation insurance audits.
Maintaining current SOPs and updating compliance policies annually.
Understanding and applying GAAP, Cost accounting, Government contracting (FAR, FTR).
Training employees on submitting reports to Accounting.
Collaborating with colleagues to develop an annual budget.
Providing variance analysis and explanations.
Leading the quarterly time study process.
Establishing and maintaining positive working relationships with internal and external partners.
Creating/maintaining SOPs for responsibilities.
Developing and documenting business processes and accounting policies.
Training and mentoring junior staff.
Protecting the organization’s value by keeping information confidential.
Updating job knowledge by participating in educational opportunities and reading relevant professional publications.
Developing systems for the maintenance of financial records using current technologies.
Performing other duties as assigned.