Accountant I

Philadelphia Corporation for Aging • Philadelphia, PA

1d • $65,520 - $78,035 • Onsite

About The Position

Under the supervision of the Accounting Manager, the Accountant I supports PCA’s Fiscal operations through general accounting, accounts receivable billing and collections, reconciliations, grant and funding-source reporting, and audit support. This is a blended accounting and A/R role that requires accuracy, strong documentation, sound judgment, and professional communication with PCA staff, service coordinators, consumers, auditors, and funding sources.

Requirements

• Bachelor’s degree in Accounting, Finance, Business, or a related field; equivalent relevant experience may be considered.
• Minimum of two years of accounting, accounts receivable, billing, collections, or related fiscal experience.
• Working knowledge of GAAP, reconciliations, accounting records, and basic financial reporting concepts.
• Strong Microsoft Excel skills and working knowledge of Microsoft Office applications.
• Ability to prepare accurate reconciliations, research discrepancies, and document conclusions clearly.
• Ability to review billing and receivable information, identify issues, and follow through to resolution.
• Strong organization, attention to detail, and ability to manage recurring deadlines in a high-volume environment.
• Professional customer service and communication skills, including the ability to handle billing questions with patience, respect, and confidentiality.
• Ability to work independently and collaboratively with Fiscal staff, program staff, service coordinators, consumers, auditors, and funding-source representatives.

Nice To Haves

• Experience in a nonprofit, government-funded, grant-funded, or human-services environment.
• Experience with accounts receivable billing, customer account research, collections follow-up, payment application, or resolving billing discrepancies.
• Experience using accounting, ERP, billing, or expense management systems; Sage Intacct and Ramp experience preferred.

Responsibilities

• Prepare month-end journal entries, cash receipts entries, supporting workpapers, and related analysis.
• Prepare monthly and quarterly balance sheet reconciliations and resolve reconciling items.
• Prepare reconciliations of revenue and expenses for assigned programs, grants, and funding sources.
• Prepare budget-to-actual variance analysis and ad-hoc schedules for Fiscal leadership, directors, and program managers.
• Assist with invoices, financial reports, and required submissions to the Pennsylvania Department of Aging and other funding sources.
• Assist with annual budget preparation, budget revisions, grant proposal schedules, audit schedules, and supplemental financial statement schedules as assigned.
• Maintain organized documentation supporting accounting entries, reconciliations, invoices, and audit requests.
• Manage assigned accounts receivable billing and collection activities, including Options cost share billing and follow-up.
• Prepare, review, and issue recurring invoices on a timely basis for Options consumers and other assigned receivable categories.
• Review cost share or receivable information to help ensure accurate billing and resolve questions or discrepancies.
• Prepare and send collection notices according to established schedules and PCA procedures.
• Communicate with consumers, service coordinators, program staff, and other parties regarding billing questions, balances, payment status, and documentation needs.
• Document collection contacts and billing activity in the appropriate system or recordkeeping tool.
• Research and resolve accounts receivable discrepancies, unapplied payments, and other reconciling items.
• Support deposit-related processes, including remote deposit capture and credit card payment processing, as assigned.
• Identify opportunities to improve accuracy, timeliness, documentation, customer service, and internal controls.
• Perform other related duties as assigned.

Benefits

• Medical, prescription drug, vision, and dental coverage
• Flexible spending plan (health and dependent care)
• EAP, life insurance, short- and long-term disability insurance
• Pre-tax commuting, and parking benefits
• 403(b) retirement plan with employer contributions and optional employee pre-tax contributions.
• Annual paid time off includes holidays, sick days, personal days, and weeks' vacation depending on tenure.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level