DOS - ACCOUNTANT I - 45000040 1

State of Florida•Tallahassee, FL

About The Position

This position provides general accounting, administrative and clerical support to the Division of Corporations. The duties of the position include, but are not limited to the following: Processes the Division’s Notary Apostille bank deposits. Adds, verifies and secures Apostille checks and reconciles with the Funds Official Listing. Secure and prepare checks for the cash vault bank delivery. This requires a visual examination of the check and a manual tabulation of the checks for deposit. Prepares an itemized Financial Summary report using the FLAIR amounts from the Funds Official Listing and forward the Daily Cash Summary Report to the appropriate Division to be input into FLAIR. Assists in balancing deposit transactions. Provides general administrative and clerical support to the Division’s Business/Fiscal Unit and the Office of the Division Director. Receives, routes, tracks and responds to telephone inquiries, emails and other communications and requests. Provides accurate and appropriate information verbally and in writing in a timely, courteous and professional manner. Fax Division’s W-9 forms as requested. Logs the Division’s Fiscal Unit In-house and ACH bank deposits (including UCC) information into Excel. Accurately records deposit numbers, dates, amounts and number of checks (if available) into Excel. Manages Division’s deposits supportive documentation, Daily Cash Summary reports, and UCC Cash Pro Distribution reports. This includes identifying, storing, securing, retrieving and the maintenance/scheduling of the required retention period. Performs other work related duties as required.

Requirements

High School Diploma or equivalent
Two (2) years clerical experience, with an emphasis on mathematical equations, particularly addition and subtraction in relation to preparing checks for daily deposit
Ability to sort data alphabetically, numerically and categorically and to perform basic arithmetical calculations.
Knowledge of Florida statutory requirements of business entity filing fees.
Ability to communicate effectively with people, both verbally and in writing.
Ability to establish and maintain effective working relationships with others and work independently.
Ability to lift and carry up to 20lbs.

Nice To Haves

Applicant has knowledge of Florida Statutory Filing Fees
Experience with Microsoft Office Suite specifically Excel
Accounting experience

Responsibilities

Processes the Division’s Notary Apostille bank deposits. Adds, verifies and secures Apostille checks and reconciles with the Funds Official Listing.
Secure and prepare checks for the cash vault bank delivery. This requires a visual examination of the check and a manual tabulation of the checks for deposit.
Prepares an itemized Financial Summary report using the FLAIR amounts from the Funds Official Listing and forward the Daily Cash Summary Report to the appropriate Division to be input into FLAIR.
Assists in balancing deposit transactions.
Provides general administrative and clerical support to the Division’s Business/Fiscal Unit and the Office of the Division Director.
Receives, routes, tracks and responds to telephone inquiries, emails and other communications and requests.
Provides accurate and appropriate information verbally and in writing in a timely, courteous and professional manner.
Fax Division’s W-9 forms as requested.
Logs the Division’s Fiscal Unit In-house and ACH bank deposits (including UCC) information into Excel.
Accurately records deposit numbers, dates, amounts and number of checks (if available) into Excel.
Manages Division’s deposits supportive documentation, Daily Cash Summary reports, and UCC Cash Pro Distribution reports. This includes identifying, storing, securing, retrieving and the maintenance/scheduling of the required retention period.
Performs other work related duties as required.