DOS - Professional Accountant Specialist - 45000548 1

State of Florida•Tallahassee, FL

22h

About The Position

Department of State Professional Accounting Specialist Division of Administrative Services Bureau of Planning, Budget & Financial Services 45000548 Open Competitive

Requirements

High School diploma and 2 years professional accounting experience with the state of Florida.
Experience with processing invoices for payment in MyFloridaMarketPlace.
Experience with FLAIR.
MS Word & Excel, FLAIR, FACTS & accounts payable.
Knowledge of accounting principles, practices & procedures.
Ability to prepare & maintain a variety of accounting records.
Ability to understand & apply rules, regulations, policies & procedures.
Communicate effectively both verbally & in writing.

Nice To Haves

Experience with processing Travel Reimbursements Vouchers for payment.
Experience with approving Florida Purchasing Card charges.
Experience with FACTS

Responsibilities

Serves as Financial Representative for assigned division. Assists and responds to requests concerning accounts payable and operating budget.
Processes all My Florida Market Place invoices as well as travel reimbursements, incidental invoices. All payments must comply with the Department of Financial Services - Reference Guide for State Expenditures, State Purchasing and Department policies. Maintain and monitors current balances of all purchase orders assigned and all encumbrances in FLAIR assigned. Completes all payments within the time frame requirements of Section 215.422, F.S.
Assists with monthly and fiscal year-end closing processes, including reconciling FLAIR and cash receipts.
Analyzes financial data to ensure compliance with state and federal laws and executing corrective actions for errors.
Independently audits and processes complex contracts and grants, focusing on deliverables and payment methods.
Generates a Summary of Contractual Services Agreement from FACTS that is approved by the appropriate contract manager for each invoice. Encumber each contract or agreement in Florida Accounting Information Resource system ensuring funding codes used are appropriate and correct. Monitor, track balances, budget releases and cash. Ensure payment is processed timely. Requests additional budget release and cash as needed. Reconcile appropriate spread sheets to FLAIR. Serve as backup Financial Representative for all Departmental contract, memorandum of agreements and other miscellaneous agreements. Responsible for the input of all information in documents to FACTS (Florida Accountability Contract Tracking System).
Processes Purchasing Card receipts from assigned division and other divisions as needed. Ensures all required management approvals and support documentation are attached. This includes approval from Purchasing if the purchase will exceed $1,000.00 and Information Resource Request (IRR) approval from the Chief Information Officer. Assigns funding codes that are appropriate and correct. Verify cash and budget availability. Payments are completed to the bank within established time frame notwithstanding unforeseen complications
Works with the Purchasing Office in the requisition to purchase processes by assigning funding codes that are appropriate and correct.
Works cohesively with the budget department to ensure invoicing and amendments align correctly.
Responsible for assembling payment vouchers and assisting with the mailing of state warrants from payment vouchers for assigned division on a daily basis.
Perform other work-related duties as required.