PROFESSIONAL ACCOUNTANT SPECIALIST - 43004551

State of Florida

About The Position

The performance of the position’s duties requires the following: a working knowledge of accounting principles, including the execution of complex accounting tasks and the analysis of financial records and reports for the Vendor Management Section; working with complex Personal Computer and mainframe computer systems. This position is responsible for activities related to Vendor Ombudsman Duties pursuant to section (s.) 215.422(7), Florida Statutes (F.S.). This includes Vendor Outreach activities that includes training, forums and other forms of communication, responding to and researching inquiries (i.e. Late payments, agency contact information, general questions) from internal and external customers (i.e. State agencies, vendors, contractors, and clients); calculating and posting Quarterly Judgment Interest Rates pursuant to s. 55.03, F.S. and Chapter 69I-25, Florida Administrative Code; analyzing Monthly and Quarterly Prompt Payment reports pursuant to s. 215.422, F.S. and Chapter 69I-24, Florida Administrative Codes (FAC) that includes Aged Interest Penalty Report, Deleted Interest Penalty Report and analyzing Quarterly Prompt Payment Report. This position is responsible: For auditing agency disbursement transactions for compliance with Internal Revenue Service (IRS) regulations and Department of Financial Services (DFS) policies. Verifying daily warrant production control logs, assisting with weekly warrant inventory, maintaining agency courier information, assisting with blank warrant deliveries, and assisting with blank warrant transfers from Transmittal to Production Control. Reviewing and approving Duplicate and Forgery Affidavits; and distributing duplicate warrants to agency couriers. Assisting in documenting current processes and assisting process improvement projects and system development/enhancements related to the Vendor Management Section. Supporting Substitute Form W-9, Form 1099 and Statewide Vendor File (SWVF) customer inquiries received via phone or email and provide prompt and accurate information.

Requirements

High School diploma or its equivalent.
Two (2) years’ minimum of customer service experience.
Two (2) years minimum experience interpreting laws, rules, and/or policies.
Two (2) years’ minimum experience with Microsoft Office Suite, specifically Excel.
Two (2) years’ minimum experience performing accounting/auditing related duties.
Experience with State Disbursements.
Experience reviewing and documenting system processes or procedures.
Knowledge of accounting principles, practices, and procedures.
Knowledge of the methods of data collection.
Ability to prepare and maintain documents and spreadsheets utilizing office productivity software.
Ability to prepare and maintain a variety of accounting records.
Ability to implement accounting systems.
Ability to prepare and maintain a variety of accounting records.
Ability to analyze and interpret accounting data.
Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.
Ability to plan, organize, and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Ability to work independently.
Ability to utilize problem-solving techniques.

Nice To Haves

A bachelor’s degree from an accredited college or university is preferred.

Responsibilities

activities related to Vendor Ombudsman Duties pursuant to section (s.) 215.422(7), Florida Statutes (F.S.)
Vendor Outreach activities that includes training, forums and other forms of communication
responding to and researching inquiries (i.e. Late payments, agency contact information, general questions) from internal and external customers (i.e. State agencies, vendors, contractors, and clients)
calculating and posting Quarterly Judgment Interest Rates pursuant to s. 55.03, F.S. and Chapter 69I-25, Florida Administrative Code
analyzing Monthly and Quarterly Prompt Payment reports pursuant to s. 215.422, F.S. and Chapter 69I-24, Florida Administrative Codes (FAC) that includes Aged Interest Penalty Report, Deleted Interest Penalty Report and analyzing Quarterly Prompt Payment Report
auditing agency disbursement transactions for compliance with Internal Revenue Service (IRS) regulations and Department of Financial Services (DFS) policies
verifying daily warrant production control logs
assisting with weekly warrant inventory
maintaining agency courier information
assisting with blank warrant deliveries, and assisting with blank warrant transfers from Transmittal to Production Control
reviewing and approving Duplicate and Forgery Affidavits
distributing duplicate warrants to agency couriers
assisting in documenting current processes and assisting process improvement projects and system development/enhancements related to the Vendor Management Section
supporting Substitute Form W-9, Form 1099 and Statewide Vendor File (SWVF) customer inquiries received via phone or email and provide prompt and accurate information