ACCOUNTANT I - 64054689

State of Florida • Port Saint Lucie, FL

1d • $42,000 - $45,000 • Onsite

About The Position

This is an intermediate level accounting position that performs various accounting duties reporting directly to the Administrative Services Director I – SES of the Florida Department of Health in St Lucie County. The incumbent in this position performs, with minimal supervision, a wide range of moderate to complex finance and accounting duties which are broad in objectives. This position is subject to time constraints and must be performed with a high rate of accuracy. This employee must be able to use independent judgement and initiative as well as interact professionally with clients, staff and public. Key responsibilities to include Inspection & Approval of Incoming Vendor Invoices, Cash Reconciliation, Records Management and various other assigned duties.
Inspection & Approval of incoming vendor invoices to include pre-audits all incoming invoices, regardless of the methods of arrival such as via email, postal mail, MFMP, etc. Prints and stamps, invoices with receipt date. Crossmatches all incoming invoices to the Financial Information System to prevent duplicate payments. Validates that the invoice matches the terms of the order, validates the receipt of commodities or approval of services, verifies that the transaction date and accounting codes are accurate, and obtains evidence of all required approval signatures. Monitors encumbrance amounts when processing payments. Inputs and processes appropriate incoming invoices into MFMP within 5 days of receipt. Reconciles all exceptions in MFMP (Exception Handler Role in MFMP). Ensures audited/reviewed invoices are submitted timely, accurately, and in accordance with FS 215.422 Prompt Payment Statue (NOTE: Persistent failure to comply with this section by any agency of the state or the judicial branch shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply), 2APM1 (Accounting Procedures Manual), DOHP 56-29-10 ( Dept of Health Policy) and other written policies and procedures. Prepares and maintains file folders and files voucher schedule and required back up in a pending file. Research and Reprocess Comptroller Reject Auto TR58’s within 2 days. Processes warrant cancellation, refunds, and restoration of expenses or salaries according to the Accounting Procedure Manual as needed. Reviews vendor monthly statements and investigates unpaid invoices. Review Encumbrance Report Weekly monitor/research as needed. Communicates all concerns and issues to Administrative Services Director I – SES.
Prepares deposit for transport to bank daily in accordance with DOH and local CHD Cash Handling policy. Receives, reconciles and merges all daily receipts for deposit to the bank. Provides all deposit supporting documentation with validated bank slip to designated staff for coding. Completes deposit logs. Responsible for verification and reconciliation of funds received and end of cash drawer reports. Run unverified deposits report daily in PALM to ensure all deposits are posted in a timely manner. Follows-up with cash handlers that are on the list for more than 3 days. Responsible for daily mail log receipts once transferred from mail-opener/courier. Scans deposit files, records and other documents for the business office. Responsible for running debit memo reports in PALM and handling dishonored checks/payments per policy. Returns checks to make upon request of program.
Responsible for uploading supporting documentation into AXIOM and eBridge in relation to accounts payable and accounts receivable daily. Submit voucher packets to DFS that are pulled for pre-audit. Responds to DFS returns and reaches out to appropriate department for resolution daily. Runs FLAIR warrant reports daily to match vouchers and invoices prior to mailing them out when warrants arrive. Runs monthly outstanding warrant report to contact vendors to determine warrant status.
Conducts monthly pharmacy audits and uploads documentation to the business office electronic folders.
Backup for all responsibilities regarding position #64081785, Accountant II, as needed.
Participate in related conferences, teleconferences, conference calls, meetings, seminars, and workshops.
Mains client confidentiality and security in accordance with DOHP50-10-16 Information Security & Privacy Policy. Authorized access to designated secure area(s) (IT Server rooms, Cashier areas, Vitals, Med rooms and Accounting safe/file room) granted by proximity reader or key.
Other Duties as assigned.

Requirements

• DOH policies and procedures
• Bookkeeping and basic accounting principles and procedures
• General office principles, procedures, and practices
• State of Florida procurement methods and statutes
• Invoice processing and reconciliations (P-Card Holder)
• Computer software/system applications (FLAIR, MFMP, FIS, FIRS, MS Access, Excel, Word, PowerPoint, SharePoint, etc.)
• Providing customer service to internal and external customers
• Effective verbal and written communication
• Problem solving and critical thinking
• Handle multiple priorities at once with little to no supervision
• Maintain confidentiality (HIPAA regulations on privacy and security)
• Ensure timely completion of activities
• Audit financial data for accuracy and completeness, identify discrepancies, and make corrections
• Recognize the validity, authenticity, and propriety of accounting and financial records
• Work under pressure and adjust to a diverse working environment
• Establish and maintain cooperative and professional working relationships with others
• Make mathematical calculations, analyze data, resolve problems and maintain a high level of accuracy
• 1 year of invoice and/or cash handling experience
• Current Florida Department of Health Employee
• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

Nice To Haves

• Accounting Experience
• Revenue Reconciliation
• Accounts Payable

Responsibilities

• Inspection & Approval of Incoming Vendor Invoices
• Cash Reconciliation
• Records Management
• Pre-audits all incoming invoices
• Crossmatches all incoming invoices to the Financial Information System to prevent duplicate payments
• Validates that the invoice matches the terms of the order, validates the receipt of commodities or approval of services, verifies that the transaction date and accounting codes are accurate, and obtains evidence of all required approval signatures
• Monitors encumbrance amounts when processing payments
• Inputs and processes appropriate incoming invoices into MFMP within 5 days of receipt
• Reconciles all exceptions in MFMP
• Ensures audited/reviewed invoices are submitted timely, accurately, and in accordance with FS 215.422 Prompt Payment Statue, 2APM1 (Accounting Procedures Manual), DOHP 56-29-10 ( Dept of Health Policy) and other written policies and procedures
• Prepares and maintains file folders and files voucher schedule and required back up in a pending file
• Research and Reprocess Comptroller Reject Auto TR58’s within 2 days
• Processes warrant cancellation, refunds, and restoration of expenses or salaries according to the Accounting Procedure Manual as needed
• Reviews vendor monthly statements and investigates unpaid invoices
• Review Encumbrance Report Weekly monitor/research as needed
• Communicates all concerns and issues to Administrative Services Director I – SES
• Prepares deposit for transport to bank daily
• Receives, reconciles and merges all daily receipts for deposit to the bank
• Provides all deposit supporting documentation with validated bank slip to designated staff for coding
• Completes deposit logs
• Responsible for verification and reconciliation of funds received and end of cash drawer reports
• Run unverified deposits report daily in PALM to ensure all deposits are posted in a timely manner
• Follows-up with cash handlers that are on the list for more than 3 days
• Responsible for daily mail log receipts once transferred from mail-opener/courier
• Scans deposit files, records and other documents for the business office
• Responsible for running debit memo reports in PALM and handling dishonored checks/payments per policy
• Returns checks to make upon request of program
• Responsible for uploading supporting documentation into AXIOM and eBridge in relation to accounts payable and accounts receivable daily
• Submit voucher packets to DFS that are pulled for pre-audit
• Responds to DFS returns and reaches out to appropriate department for resolution daily
• Runs FLAIR warrant reports daily to match vouchers and invoices prior to mailing them out when warrants arrive
• Runs monthly outstanding warrant report to contact vendors to determine warrant status
• Conducts monthly pharmacy audits and uploads documentation to the business office electronic folders
• Backup for all responsibilities regarding position #64081785, Accountant II, as needed
• Participate in related conferences, teleconferences, conference calls, meetings, seminars, and workshops
• Maintains client confidentiality and security in accordance with DOHP50-10-16 Information Security & Privacy Policy
• Authorized access to designated secure area(s) (IT Server rooms, Cashier areas, Vitals, Med rooms and Accounting safe/file room) granted by proximity reader or key
• Other Duties as assigned

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed