Accountant I

South Central LA Regional Center•Los Angeles, CA

9d•$56,307 - $83,191

About The Position

The Accountant I performs day-to-day accounts payable and accounts receivable functions to ensure financial transactions are accurate, timely, and efficiently processed. The role handles high volumes of vendor invoices, prepares payments, records incoming cash receipts, maintains financial records, and reconciles accounts payable, accounts receivable, vendor statements, and related general ledger accounts. It investigates and resolves discrepancies and supports month-end and year-end closing activities and financial audits. The position ensures compliance with Generally Accepted Accounting Principles (GAAP), internal controls, and organizational policies. It reports to the Controller and collaborates with internal departments and external vendors in a fast-paced, high-volume accounting environment. The regular schedule is Monday through Friday, 8:30 AM to 5:00 PM, with a scheduled meal break. Occasional schedule adjustments may be required based on operational needs. The work environment is usually moderate in noise level.

Requirements

Bachelor’s degree in accounting, finance, business administration, or a related field.
At least four years of progressively responsible accounts payable and accounts receivable experience, preferably in a high-volume accounting environment.
Hands-on experience processing at least 1,000 invoices per month while maintaining accuracy and meeting deadlines.
Proficiency in accounting software and Microsoft Excel, including data management and reconciliations.
Strong understanding of accounting principles, internal controls, and accounts payable and receivable procedures.
Strong Microsoft Excel skills, including formulas, PivotTables, VLOOKUP/XLOOKUP, and data analysis for payroll and accounting.
Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
Strong analytical and problem-solving skills, including the ability to identify discrepancies, investigate variances, and resolve accounting issues.
Excellent organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Strong attention to detail and commitment.
Effective written and verbal communication skills, with the ability to collaborate with internal departments and vendors.
Ability to maintain confidentiality, exercise sound judgment, and comply with organizational policies, accounting procedures, and internal controls.

Nice To Haves

Experience working in a nonprofit organization, preferably in a government-funded or social services environment.
Experience with the Uniform Fiscal System (UFS).

Responsibilities

Review, verify, and process vendor invoices for accuracy, coding, approvals, and policy compliance.
Match invoices with supporting documentation, purchase orders, and receiving records as applicable.
Prepare vendor payments, including checks and ACH transfers, according to established schedules.
Maintain vendor records, including payment information, W-9 forms, and supporting documentation.
Reconcile vendor statements, investigate discrepancies, and resolve outstanding invoices and payment issues.
Respond to vendor inquiries about invoice status, payment processing, and account balances.
Monitor outstanding payables and process invoices promptly to avoid late payments.
Record and apply incoming accounts receivable payments, including checks, ACH deposits, and electronic receipts, to appropriate accounts.
Coordinate with internal departments and external parties to resolve billing and collection issues.
Prepare accounts receivable aging reports and assist management in monitoring outstanding balances.
Support month-end and year-end close activities, including accounts payable and accounts receivable reconciliations and expense accruals.
Assist with internal and external audits by preparing requested documentation and responding to audit inquiries.
Ensure compliance with GAAP, internal controls, and applicable organizational policies.
Perform other accounting and administrative duties as assigned by the Controller or management.