Accountant I - Purchaser

Commonwealth of Massachusetts • Springfield, MA

3d • Onsite

About The Position

The Department of Developmental Services (DDS) Central/West Region is looking to fill the position of an Accountant I/ Purchaser with an individual who is energetic, has meticulous attention to detail, is highly accurate in their reporting and has great organizational skills. The purchaser position will be responsible for managing an estimated 30+ locations. Candidates for this position must be able to work in a fast-paced, high pressure environment; able to multitask and/or reprioritize the daily tasks at hand. Successful candidates must be self-motivated and responsible team players; have a keen attention to detail; highly organized and possess effective communication skills. The Purchaser will utilize electronic data processing accounting systems (MOSAIC, FMIS, Outlook, Microsoft Office Applications) to maintain effective information storage and retrieval, and to simplify manual accounting procedures. This position performs related duties such as purchase requisitions and contracting services; attending staff meetings and training sessions; responding to inquiries regarding assigned agency functions; reviewing and/or approving invoices for payment; and conferring with others concerning accounting related matters.

Requirements

• At least one year of full-time, or equivalent part-time, professional experience in accounting or auditing.
• OR two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing.
• OR any equivalent combination of the required experience and the substitutions below.
• An Associate's or higher degree with a major in accounting, business administration or business management may be substituted for the required (A) experience.
• Successfully completed education in accounting or business administration in a recognized business school or school of accounting may be substituted for the required (A) experience on the basis of one year of such education above the high school level for six months of the required (A) experience.
• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
• No substitution will be permitted for the required (B) experience.

Nice To Haves

• Energetic
• Meticulous attention to detail
• Highly accurate in reporting
• Great organizational skills
• Able to work in a fast-paced, high pressure environment
• Able to multitask and/or reprioritize the daily tasks at hand
• Self-motivated
• Responsible team players
• Keen attention to detail
• Highly organized
• Possess effective communication skills

Responsibilities

• Review requests for goods and services, place orders and/or issue purchase orders to authorized shoppers, tracks issued purchase orders in FMIS, review documents, appropriation, and authorizations.
• Provide customer service for the needs of the individuals we serve in group homes, as well as the Area Office staff.
• Establishes and reviews encumbrances in state accounting system MOSAIC necessary for daily/monthly/annual payment activity, reviews for financial accuracy and makes modifications and corrections as needed.
• Works with other DDS agency personnel and outside vendor agencies by telephone, in writing and/or in person to resolve accounting discrepancies and documentation for various reports and/or projects and purchases made.
• Reconciles financial documents (audits), records, transactions and statements to ensure conformance with established Commonwealth policy and standards.
• Responsible for interpreting state regulations, guidelines, and procedures for financial operations and accounting systems; conferring with suppliers of goods and/or providers of services and their employees to explain state/agency rules, policies and accounting procedures governing payment and related financial transactions, billing correctly, calculated sales tax and late fees. This requires the incumbent to be knowledgeable of the statewide purchasing and contract updates.

Benefits

• Outstanding suite of employee benefits that add to the overall value of your compensation package.
• Work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree