Accountant - Financial Services

University of Wisconsin Stout•Whitewater, WI

1d•Onsite

About The Position

The Financial Services Department in the Division of Finance and Administrative Affairs at the University of Wisconsin-Whitewater seeks an Accountant (Accountant I, FN001 or Accountant II, FN002). The position title will be determined at the time of hire based on candidate experience and qualifications. This role is responsible for performing advanced accounting and financial operations functions in support of university business activities. Key responsibilities include account reconciliations, accounts receivable and payable oversight, asset management, tax reporting, and financial system support. This position ensures accurate financial reporting, compliance with generally accepted accounting principles (GAAP), and adherence to University of Wisconsin-Whitewater, UW System (UWS), and Wisconsin Department of Administration (DOA) policies and procedures. This position is onsite and works standard hours Monday through Friday and reports to the Assistant Controller.

Requirements

Bachelor’s degree in Accounting, Finance, or related field from an accredited institution OR an Associate’s degree in Accounting or related field with 4 years working in a business office
Minimum 2 years professional experience
Demonstrated experience working with financial systems and strong computer skills
Ability to interact respectfully with people from diverse socioeconomic, cultural, and ethnic backgrounds
Willingness and ability to follow applicable safety rules and complete required training
Strong proficiency in Microsoft Excel and other Microsoft Office applications
Knowledge of GAAP and standard accounting practices
Ability to analyze financial data, identify discrepancies, and resolve issues
Knowledge of financial systems and internal controls
Strong organizational skills and attention to detail
Ability to manage multiple priorities and meet deadlines

Responsibilities

Perform detailed reconciliations of general ledger accounts to ensure accuracy and completeness
Investigate and resolve discrepancies and variances
Maintain documentation to support audit and internal control requirements
Prepare and review accounting adjustments, including PAA entries
Review and approve prepaid expenses to ensure proper classification
Ensure compliance with accounting standards and institutional policies
Provide backup support for miscellaneous payment requests and accounts payable processing
Review and process payments for accuracy and proper authorization
Assist in maintaining efficient accounts payable operations
Prepare and support annual 1099 reporting processes
Prepare monthly W-2 entries and ensure compliance with reporting requirements
Prepare monthly sales tax entries, reporting and ensure compliance state regulations
Ensure accuracy and adherence to regulatory guidelines
Run monthly customer statements and dunning letters
Monitor and manage customer accounts to ensure timely collections
Set up and maintain sales items within the financial system
Review and approve ISD-related transactions
Set up and maintain providers within the financial system
Maintain catalog accuracy and ensure compliance with policies
Reconcile business asset records to the general ledger
Register and maintain business asset inventory
Run depreciation processes and ensure accuracy of asset records
Reconcile cash advances and employee reimbursements/paybacks
Monitor outstanding balances and ensure timely resolution
Provide support to grant accountant
Provide support for financial system processes and continuous improvement initiatives
Assist with audits and provide requested documentation
Serve on committees or workgroups as assigned
Perform other duties as assigned