Accountant/Bookkeeper

Circa Healthcare•Chesterbrook, PA

8d•Hybrid

About The Position

The Accountant’s primary responsibility is to efficiently and effectively support and execute day-to-day accounting operations in a way that meets or exceeds agency and client expectations. This role serves as a key contributor within the Finance/Accounting (Mission Control) team and partners closely with the Director, Finance & Operations to ensure accurate financial reporting, timely close processes, and well-maintained accounting operations. This position requires a hands-on, detail-oriented professional who is independent, efficient, and comfortable operating in a fast-paced, project-based agency environment.

Requirements

BA or BS degree in accounting or related field (or equivalent experience)
5+ years of relevant accounting, bookkeeping, or financial operations experience
Strong working knowledge of QuickBooks
Excellent analytical, organizational, and attention to detail skills
Strong communication, follow up, and interpersonal skills
Self-starter comfortable working independently and collaboratively
Ability to enforce processes while remaining open to creative solutions

Nice To Haves

Advertising agency, professional services, or project-based accounting experience
Animal health, pharmaceutical, or healthcare industry experience
Experience with project management or time tracking systems (Workfront a plus)
Solution oriented thinker with a desire to grow within the discipline
Preferred to be local NJ NY PA MD DE – virtual/hybrid, remote friendly

Responsibilities

Independently supports day-to-day accounting operations in alignment with Circa’s mission and core values
Supports the monthly close process in QuickBooks, including journal entries, account reconciliations, and bank reconciliations
Manages Accounts Payable by analyzing, coding, securing approvals for, and entering vendor and freelancer invoices in the accounting system and project management system
Processes and reviews corporate credit card activity, collecting documentation, allocating expenses accurately to projects and GL classifications, and clarifying as needed
Supports and backs up the Finance Director with client invoicing in QuickBooks
Assists in tracking and managing Circa renewals, including subscriptions, website hosting, and domain registrations
Maintains organized and accurate physical accounting files within the office
Gains working knowledge of Circa’s project management platform (Workfront)
Monitors weekly Workfront time sheet submissions for staff and freelancers, sends reminders, follows up on outstanding submissions, and generates late time sheet reports
Assists with portions of month-end and year-end close as assigned
Maintains compliance and supports accuracy and efficiency in financial reporting
Participates in special projects or analysis as identified by Finance leadership
Keeps current on accounting best practices, tools, and industry trends
All other duties as assigned