Accountant 1 - Grants

State of Indiana•Indianapolis, IN

8d•Hybrid

About The Position

This position serves as Accountant 1 – Grants, with the Indiana Supreme Court’s Finance Department. Working with state and federal grants, thorough review of financials reports, applying generally accepted accounting principles (GAAP), and working with PeopleSoft Financials. This position will be heavily involved in the State’s new grant management system.

Requirements

Integrity: Exercise discretion in handling confidential information and materials. Maintain personal and business affairs in a manner that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary as well as avoid situations that could lead to conflict, or the appearance of conflict.
Professionalism: Interact with all persons in a respectful manner, maintain business-like appearance, and promote harmony in the workplace. Interact with executive branch agencies, federal agencies, and judicial officers in a manner that promotes confidence and respect in the Office of Judicial Administration.
Organization: Manage assignments to ensure all tasks are completed within deadlines. Effectively manage time and prioritization of tasks and projects. Prepare and maintain complex and confidential records in an automated system to work on numerous tasks.
Attention to Detail: Research, coordinate, and track work in a proficient manner to ensure accuracy.
Customer Service: Act as a liaison when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues/problems raised. Successfully diffuse elevated conversations and manage conflict resolution.
Communication: Communicating effectively and respectfully with team members, supervisors, and staff in other divisions of the Office of Judicial Administration. Communicating effectively in writing as appropriate for the needs of the audience.
Problem Solving: Identify problems and review related information to develop and implement solutions. Use deductive reasoning skills to meet several complimentary goals.
Resilience: Demonstrate flexibility and professionalism when responding to changing business needs, grant requirements, and organizational priorities. Maintain effectiveness and sound judgment under pressure while managing multiple assignments and deadlines.
Technology and Tool Usage: Learn and adapt to new technologies within the Microsoft Suite as well as Supreme Court systems.

Nice To Haves

Working with state and federal grants
Thorough review of financials reports
Applying generally accepted accounting principles (GAAP)
Working with PeopleSoft Financials
Heavily involved in the State’s new grant management system

Responsibilities

Assists in processing quarterly grant reports, reviewing general ledgers for accuracy and quality control, analyzing and reporting on variances.
Manages grant funded expenditure including coordinating with Judges and Program Coordinators across the state.
Invoice/payment processing, requisitions, purchase orders, and reimbursements.
Reconciling state grant reports and being a point of contact for Judges and program coordinators. This includes both pre and post award phases.
Track expenses and revenue against grant budgets.
Provide financial reports and budget feedback to program staff.
Create and maintain projects in PeopleSoft (PS) accounting system and future Grant Management Systems or grant funds.
Reconcile expenses and revenue.
Request payment/draws from granting agencies in their systems.
Research and resolve grant and project issues and report results to stakeholders.
Assist Fiscal managers/officers in regularly reconciling PS accounts.
Ensure transactions are processed consistently with established policies and procedures.
Escalate potential financial risks to appropriate management.
Ensure strong internal and external communications on status, issues, and expectations.
Seek continuing education opportunities for grant related topics, where applicable.
Additional duties as assigned.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness program (offers a premium discount for the medical plan and gift cards)
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457B account (similar to 401k plan) with employer match
Two (2) fully funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of new parent leave
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Group life insurance
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Hybrid Option for eligible employees/positions