Account Payable /Accounting Clerk

Winner Regional Healthcare Center•Winner, SD

5d•Onsite

About The Position

Position Summary: An Accounts Payable (AP)/Accounting Clerk manages a company’s outgoing cash flow, processing vendor invoices, verifying expense reports, and reconciling accounts to ensure timely, accurate payments. They maintain financial records, resolve discrepancies, and support the accounting department by inputting data and handling, filing, and managing vendor files

Requirements

Education: High school diploma or GED required; associate or bachelor's degree in accounting or related field is often preferred.
Experience: Previous experience in accounting, bookkeeping, or data entry.
Technical Skills: Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Excel.
Soft Skills: Strong attention to detail, accuracy, organization, and communication skills.
Ability to read, write, speak and understand the English language. Excellent oral and written communication skills, work with customers and co-workers in a professional manner. Computer and bookkeeping experience along with office machine/equipment knowledge.
Initial Tuberculosis (TB) test and drug screening is required by Winner Regional Health. Rubella titer will also be drawn upon hire and immunization is required if no past exposure or indication of immunization.
Required to wear name tag provided by WRH and to dress in a professional manner.
Must comply with the Corporate Compliance Policy and all laws, rules, regulations and standards of conduct relating to the position.
The employee has a duty to report any suspected violations of the law or the standards of conduct to the Compliance Officer or the Chief Executive Officer.

Responsibilities

Invoice Processing: Receive, review, approve, and verify vendor invoices for accuracy.
Payment Execution: Process payments (checks, ACH, credit card) and maintain payment schedules to ensure on-time payments.
Reconciliation: Reconcile vendor statements and resolve discrepancies, including purchase order or billing errors.
Data Entry: Code and post transactions to the general ledger and accounting software.
Communication: Coordinate with vendors to resolve disputes and with internal departments to approve expenses.
Reporting & Compliance: Generate AP reports, assist with month-end closing, and maintain compliance with company financial policies.
Journal Entry: Assist Senior Accountants with completion and uploads of journal entries.
Account Reconciliation: Assist Senior Accountants with completion of monthly account reconciliations.
Processes check requests, codes expense to the correct department, and matches invoices to purchase orders.
Updates and maintains vendor files.
Checks invoices for correct amounts and reports any suspicious invoices to the appropriate department manager.
Selects accounts payable invoices for payments based on due dates when generating weekly check runs.
Maintains adequate documentation to respond to annual financial audit.
Reports any issues to supervisor.
Uses resources available (i.e. Internet, Newslines, web conferences) to learn about new or updated billing or accounts payable procedures.
Participates in department meetings within the Finance and attends other informative meetings as instructed by the office manager.
Retains information for daily and future use.
Demonstrates critical thinking skills to manage day to day basic operations or has the ability to seek assistance when needed.
Works steadily, efficiently, and shows consistent attention to the details of the work.
Shares appropriate information and knowledge with coworkers.
Makes adjustments to claims that are billed incorrectly and brings continuous errors to the attention of the Office Manager and/or appropriate department.
Uses software system for daily operations.
Demonstrates knowledge of computer functions and equipment.
Attempts to learn new ways to utilize our computer software (i.e. different reports).
Reduces paper printouts to prepare for paper-light billing.