Account Payable and Trust Account Clerk

Hutchens Law Firm•Fayetteville, NC

15d•Onsite

About The Position

The Accounts Payable (AP) and Trust Account Clerk is responsible for accurately processing and recording day-to-day payment transactions to vendors and is responsible for maintaining accurate and compliant records for all client trust accounts in accordance with regulatory and ethical requirements. This position ensures that all trust fund transactions are properly recorded, reconciled, and reported, supporting both the legal and financial integrity of the firm. The ideal candidate is detail-oriented, trustworthy, and highly organized, with a strong understanding of trust accounting principles and legal industry standards.

Requirements

High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting or related field preferred).
2+ years of experience in accounts payable or general accounting.
Strong understanding of IOLTA (Interest on Lawyers Trust Accounts) rules and legal trust accounting standards and understanding of basic accounting principles and internal controls.
Proficiency with accounting software (knowledge of Microsoft Dynamics Great Plains a plus).
Excellent attention to detail, organizational skills, and the ability to meet strict deadlines.
Ability to manage multiple tasks and meet deadlines.
Excellent verbal and written communication skills
Ability to work independently and collaborate with others

Nice To Haves

Associate’s or Bachelor’s degree in Accounting or related field preferred.
Proficiency with accounting software (knowledge of Microsoft Dynamics Great Plains a plus).

Responsibilities

Maintain accurate records of all deposits, withdrawals, and transfers in client trust accounts.
Ensure all transactions comply with applicable state bar rules and trust accounting regulations for North and South Carolina.
Track and manage individual client ledger balances to ensure sufficient funds are available before disbursement.
Generate and maintain supporting documentation for all trust-related transactions.
Assist with audits and respond to inquiries from internal or external reviewers upon request.
Work closely with attorneys and staff to verify proper authorization and documentation for trust disbursements.
Maintain confidentiality and ensure the security of sensitive financial and client information.
Accept cash, check, and credit card payments and properly post to appropriate accounts.
Record credit card payments to client accounts on a daily basis and reconcile transactions monthly.
Maintain vendor information in the appropriate case management systems.
Prepare payments for bank deposit and daily deposit funds electronically to the appropriate firm accounts.
Submit Positive Pay files to bank daily and monthly complete the positive pay reconciliation.
Balance cost accounts on a daily and monthly basis.
Balance trust accounts on a weekly basis to ensure accuracy of postings.
Maintain log of all incoming monies received by 3rd parties for the Default Service Departments.
Assist Billing Specialist with processing invoices for various departments, creating and distribution of monthly attorney drafts, and finalize monthly invoices.
Assist with other accounting functions or administrative duties as needed.