Access Control & Event Coordinator

The Salvation Army•Oakland, CA

1d•$27 - $30

About The Position

Job Description Summary: The Access Control & Events Coordinator supports Samuel Merritt University’s operational excellence by coordinating campus access control, identification badging, event and space scheduling, classroom coordination, and facilities work order management across all four campuses. This role serves as a central point of coordination between academic departments, administrative offices, facilities teams, vendors, and external partners to ensure secure campuses, well-executed events, efficient use of space, and a high standard of customer service for the Samuel Merritt University (SMU) community. Duties and Responsibilities: Key Responsibilities Access Control & Identification Badging Create, distribute, and manage identification badges for students, faculty, staff, and visitors. Assign and update access levels to ensure accurate and secure campus entry permissions. Coordinate supply ordering and collaborate with campus administrators to meet program-specific badging needs. Obtain cost estimates, process invoices, and oversee vendor performance for access-related supplies and services. Event Planning & Coordination Plan and allocate university spaces for internal and external events. Coordinate with Media Services, Risk Management, EVS Housekeeping, and Catering to ensure full logistical support—including equipment, setup, security, and cleanup. Deliver excellent customer service to guests, faculty, staff, and event organizers. Classroom Scheduling Manage academic classroom assignments each term using the 25Live scheduling system. Work closely with faculty and staff to process room requests and accommodate changes as needed. Work Order Management Oversee TDX work orders to ensure timely and accurate issue resolution. Communicate proactively with the SMU community, providing updates and maintaining transparency. Collaborate with the engineering team to troubleshoot and resolve facilities-related problems efficiently.

Requirements

High School diploma or general education degree (GED) some college preferred
Four years related experience working in high traffic, people-oriented environment; camera observing and badging system
Physical ability to lift (up to 40 pounds), bend, push, pull, kneel, stand, walk
Must be able to express or exchange ideas by means of effective verbal communications
Ability to receive detailed information through verbal communication

Responsibilities

Create, distribute, and manage identification badges for students, faculty, staff, and visitors.
Assign and update access levels to ensure accurate and secure campus entry permissions.
Coordinate supply ordering and collaborate with campus administrators to meet program-specific badging needs.
Obtain cost estimates, process invoices, and oversee vendor performance for access-related supplies and services.
Plan and allocate university spaces for internal and external events.
Coordinate with Media Services, Risk Management, EVS Housekeeping, and Catering to ensure full logistical support—including equipment, setup, security, and cleanup.
Deliver excellent customer service to guests, faculty, staff, and event organizers.
Manage academic classroom assignments each term using the 25Live scheduling system.
Work closely with faculty and staff to process room requests and accommodate changes as needed.
Oversee TDX work orders to ensure timely and accurate issue resolution.
Communicate proactively with the SMU community, providing updates and maintaining transparency.
Collaborate with the engineering team to troubleshoot and resolve facilities-related problems efficiently.