Acceptance Testing Controls Analyst

SOLV Energy•San Diego, CA

1d•$68,555 - $82,266•Onsite

About The Position

The Acceptance Testing Controls Analyst is responsible for supporting the strategic leadership, operational governance, reporting structure, and document control for the Acceptance Testing Department. This role focuses heavily on acceptance testing documentation, administration, reporting oversight, process standardization, and cross-functional coordination to ensure accurate project records, timely deliverables, and operational consistency across multiple projects. This position serves as a key support partner to Acceptance Testing teams, Document Control, Procurement, Quality, and Commissioning Project Management by tracking reporting requirements, maintaining department records, and ensuring compliance with company standards and client expectations. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced construction and commissioning environment.

Requirements

High school diploma or GED required
3+ years of administrative, project coordination, document control, or reporting experience required
Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and SharePoint
Excellent organizational skills with the ability to manage multiple priorities and deadlines
Strong written and verbal communication skills with professional email and phone etiquette
Ability to work independently and collaboratively in a team environment
Reliable, adaptable, detail-oriented, and capable of handling confidential information
Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

Nice To Haves

Associate or bachelor’s degree in business administration, Construction Management, Project Management, or related field preferred
Experience in construction, renewable energy, industrial, commissioning, or engineering environments preferred
Strong understanding of document control procedures, reporting workflows, and administrative processes
Experience with project management systems, reporting software, or ERP platforms is a plus
Strong attention to detail and document accuracy
Ability to analyze and organize large amounts of project data and reporting information
Experience coordinating reporting across multiple projects simultaneously
Knowledge of commissioning, acceptance testing, or construction project workflows
Strong problem-solving and process improvement mindset
Ability to prioritize workload in a fast-paced environment
Professional communication and interpersonal skills

Responsibilities

Own and maintain Acceptance Testing documentation and workflows from project startup through turnover and closeout
Compile, review, format, distribute, and archive commissioning reports, testing packages, turnover documentation, and field reporting deliverables
Ensure all project documentation is accurate, complete, properly formatted, and submitted in accordance with internal standards and client requirements
Track documentation status, deliverables, approvals, revisions, and reporting deadlines across multiple active projects
Coordinate with field teams, project management, engineering, QA/QC, and clients to collect missing documentation and resolve reporting discrepancies
Maintain electronic filing systems, databases, logs, trackers, and shared project records for Acceptance Testing activities
Assist with development, implementation, and continuous improvement of document control procedures and reporting processes
Support creation and standardization of templates, reporting tools, trackers, and departmental workflows
Generate weekly, monthly, and ad hoc reports related to project progress, testing status, manpower tracking, turnover metrics, and departmental KPIs
Support data collection, validation, and reporting for commissioning milestones, deficiencies, punch lists, and completion status
Maintain document revision control and ensure current versions are properly distributed to project teams
Coordinate project closeout documentation and final turnover packages to clients and internal stakeholders
Assist Director of Acceptance Testing with preparation of presentations, executive summaries, dashboards, and operational reporting packages
Ensure compliance with company policies, document retention standards, and client contractual reporting requirements
Maintain a professional demeanor when interacting with employees, clients, subcontractors, and stakeholders
Support SOP development, rollout, training coordination, and change management initiatives
Draft, edit, proofread, and distribute correspondence, reports, procedures, meeting minutes, and departmental communications
Foster a culture of accountability, collaboration, organization, and continuous improvement
Serve as a liaison between departments, field teams, vendors, and external partners
Coordinate meetings, conference calls, agendas, action items, and follow-up communication
Coordinate field office trailers, rentals, equipment requests, and department logistics
Manage tool requests, inventory tracking, new hire setup, onboarding coordination, and PPE distribution
Create shipping labels, schedule pickups, and track incoming and outgoing packages and equipment
Assist with department accounting support including invoice coordination, coding, expense tracking, and vendor communication
Manage company-issued credit card reconciliation and expense reporting in a timely manner
Organize department events, training sessions, meetings, and vendor-related activities
Maintain confidentiality of sensitive company, project, and personnel information
Perform additional administrative and operational support duties as assigned