Academy Enrichment Coordinator

Albany Academy•Albany, NY

5d•Onsite

About The Position

The Program Coordinator for Academy Enrichment serves as the daily point person for the after-school enrichment program, helping ensure students are accounted for, teachers are supported, classrooms are running smoothly, and dismissal to parents or Extended Day transitions are organized and overseen.

Requirements

Associate degree or higher preferred; relevant experience may be considered in lieu of a degree
Experience working with children or youth in a school, camp, enrichment, or similar setting
Strong organizational and communication skills
Comfortable using technology and maintaining accurate records
Comfortable working independently and with both younger students and Upper School students
Warm and approachable to children
Dependable
Organized and attentive to detail
Proactive and observant
Calm and solution-oriented
Comfortable working with students, teachers, and older student volunteers
Arrive prepared and ready to support the program at 3:00 PM
Maintain a visible presence throughout the enrichment period
Prioritize student safety, supervision, and smooth transitions
Maintain accurate student and staff records
Communicate clearly with teachers, Extended Day staff, and Academy leadership
Maintain confidentiality and uphold school safety procedures

Nice To Haves

CampBrain experience is a plus

Responsibilities

Prepare the Stevens Center for student arrival, including snacks, signage, and attendance materials.
Welcome students at 3:30 PM, take attendance, and enter attendance into CampBrain.
Organize students by class and facilitate their handoff to enrichment teachers.
Provide teachers with attendance clipboards and rosters.
Check in on enrichment classrooms throughout to ensure programs are running smoothly.
Provide logistical support to teachers and students as needed.
Provide classroom coverage when needed and when qualified.
Communicate significant student, staffing, or safety concerns to the Summer and Auxiliary Programs Director.
Coordinate and oversee Upper School students completing community commitment hours within Academy Enrichment.
Track their attendance and hours and communicate this information to the Director and/or designated Upper School contact.
Support the 4:30 PM and 4:45 dismissal; teachers remain responsible for their own student dismissal.
Collect attendance clipboards and confirm students are accounted for.
Ensure students transitioning to Extended Day are smoothly handed off to the Extended Day team.
Maintain accurate student attendance records in CampBrain.
Track teacher attendance, days worked, substitutions, and schedule changes for payroll.
Clean and reset the Stevens Center at the end of the afternoon.
Share ideas and observations that may help strengthen Academy Enrichment and contribute ideas for future enrichment offerings.