Academic Services Administrator

University of South Florida • Tampa, FL

3d

About The Position

This position supports the administration of academic programs by overseeing curriculum approvals, catalog accuracy, and academic systems in compliance with university, state, and federal requirements. The role serves as the college approver in Curriculog for undergraduate and graduate programs, supports catalog updates aligned with the State Course Numbering System (SCNS), and coordinates with the Registrar’s Office to resolve Banner and catalog discrepancies. The position also tracks curriculum approval timelines and supports accurate course scheduling, including attributes, funding codes, distance learning indicators, and fees. In addition, the role provides operational guidance to academic advisors and course schedulers, including support for General Education recertifications and backup coverage for academic compliance functions. The position also supports textbook adoption processes by coordinating faculty submissions and monitoring compliance. As well as supporting the academic programs to meet the Board of Governors (BOG) and USF requirements by tracking syllabus submissions in Canvas and maintaining syllabus records to support accreditation and audit needs.

Requirements

• This position requires a bachelor’s degree in education or a field of study related to academic planning and curriculum management, and a minimum of three (2) years of relevant academic experience.
• Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Nice To Haves

• This position requires strong organizational and prioritization skills.
• Detail-oriented and adept at meeting deadlines while managing multiple tasks.
• Demonstrates clear and effective communication, both orally and in writing.
• Possesses a solid understanding of programmatic accreditation requirements, policies, and procedures to ensure compliance and support institutional goals.

Responsibilities

• Curriculum, Catalog, and System Accuracy Reviews and makes decisions on changes to curriculum and course proposals, serves as college approver for Curriculog for both undergraduate and graduate level programs. Provide support for the Curriculog approval process and catalog updates, ensuring alignment with SCNS. Supports communication with the Registrar’s Office to correct discrepancies between Banner and the catalog. Assists with tracking timelines for curriculum approvals and ensures timely implementation of new and revised courses. Supports in monitoring the scheduling for accuracy of course attributes, funding codes, distance learning indicators, and fees.
• Academic and Program Administration Assist the academic advisors by providing guidance across a wide range of operational and academic matters by interpreting policies, clarifying procedures, and connecting staff with appropriate resources or contacts. Reviews undergraduate 4-year and 2-year plans, supports the creation of flowcharts with requisite chains. Assists the academic programs by communicating important dates and reminders to all students. Provide support to the college course scheduler to ensure accuracy, consistency, and compliance with university and college requirements. Provide backup support for academic compliance functions, including textbook adoption, grade submission processes, and accreditation-related requirements. Track and maintain syllabi template standards for submission in Canvas and syllabi records for accreditation purposes.
• Textbook Adoptions and Compliance To support the senior academic services administrator for textbook adoptions, coordinating submissions for incoming and current faculty. Assist in sending adoption reminders and monitor compliance reports. Supports the timely and accurate submissions in compliance with University policies and federal guidelines.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees