Academic Services Administrator

University of South Florida•Tampa, FL

1d•Onsite

About The Position

The Academic Services Administrator (ASA) position is responsible for the administration of academic services at the College of Engineering – Dean’s Office. This position will work, lead, and manage various functions in the area of academic activities related to the planning, recruitment, marketing, and data assessment for the College of Engineering. This position will also serve as a point of contact for incoming visitors to the Dean's Suite, especially when such inquiries are related to college's affairs. This position generally reports to a member of the faculty with administrative duties, such as a Dean, Associate or Assistant Dean, Department Chair, or Academic Program Director, but may also report to an administrative department directly supporting instructional functions. Academic Administrators are involved in a broad range of administrative duties supporting instruction, including matters such as curriculum development, evaluating quality and methods of instruction, researching and recommending new programs and/or revisions to existing programs, establishing and maintaining academic standards and degree requirements, accreditation matters, course scheduling and space allocation, program marketing and recruitment. An Academic Administrator must maintain extensive knowledge of university, college, and department policies and procedures, and be able to interpret and apply them to support faculty and students. This is administrative and analytical work which is directly related to the academic mission of the university, requiring the application of discretion and judgment on matters of significance with respect to curriculum, course management and instruction. As such the duties of this position are intended to qualify for exempt status under the administrative duties exemption of the Fair Labor Standards Act. The duties of this position are distinguished from positions providing general business administration support to academic departments, which would not be appropriate for this classification.

Requirements

This position requires a bachelor’s degree in education or a field of study related to academic planning and curriculum management, and a minimum of three (2) years of relevant academic experience.
Four years of direct experience for a bachelor’s degree.
conditional upon meeting all employment eligibility requirements in the U.S.

Nice To Haves

at least three years of professional experience in a higher education institution in an administrative position with the ability to comply with university code of ethics and policies on safeguarding confidential information.
This position requires strong organizational and prioritization skills.
Detail-oriented and adept at meeting deadlines while managing multiple tasks.
Demonstrates clear and effective communication, both orally and in writing.
Possesses a solid understanding of programmatic accreditation requirements, policies, and procedures to ensure compliance and support institutional goals.

Responsibilities

Administer academic policies and advise faculty, staff, and students on policy matters related to the academic program.
Fulfill department or unit responsibilities for admissions recruitment and program marketing.
Supervise administrative staff supporting the academic program to fulfill program support requirements.
Analyze quantitative and qualitative data to produce reports for internal and external use, including accreditation reviews.
Write reports and prepare presentations about the academic program, instructional activity, program planning, etc.
Develop the semesterly course schedule for graduate, undergraduate, and distance learning courses.
Coordinate space requirements and classroom logistics as needed to ensure seamless delivery of instruction.
Coordinate the submission and development process for new course offerings, new programs, and program revisions.
Serve as a liaison with other academic and administrative departments regarding the academic program, representing the program on cross-functional teams, policy committee, and work groups.
Coordinate the recruitment and credentialing of adjunct faculty.
Prepare materials and assessments for posting via online web pages.
Schedule Graduate Assistants, Interns, Physician preceptors, patients, and other personnel and/or subjects required to meet instructional requirements.
Perform other administrative and analytical duties supporting the academic mission of the department, college, or unit.
Performs other administrative duties as assigned in support of the academic mission of the department.