Academic Services Administrator

USF University of South Florida•Tampa, FL

About The Position

This position supports the administration of academic programs by overseeing curriculum approvals, catalog accuracy, and academic systems in compliance with university, state, and federal requirements. The role serves as the college approver in Curriculog for undergraduate and graduate programs, supports catalog updates aligned with the State Course Numbering System (SCNS), and coordinates with the Registrar’s Office to resolve Banner and catalog discrepancies. The position also tracks curriculum approval timelines and supports accurate course scheduling, including attributes, funding codes, distance learning indicators, and fees. In addition, the role provides operational guidance to academic advisors and course schedulers, including support for General Education recertifications and backup coverage for academic compliance functions. The position also supports textbook adoption processes by coordinating faculty submissions and monitoring compliance. As well as supporting the academic programs to meet the Board of Governors (BOG) and USF requirements by tracking syllabus submissions in Canvas and maintaining syllabus records to support accreditation and audit needs. Opened in 2025 and powered by a University of South Florida record $40 million gift from Arnie and Lauren Bellini, USF’s Bellini College of Artificial Intelligence, Cybersecurity and Computing is the first in Florida, and among the first in the nation, to unify AI, cybersecurity, and computing within a single college. More than 65 faculty members focus on cutting-edge research and educating 3,000+ bachelor’s, master’s, and doctoral students across 15 degree programs in computer science, cybersecurity, AI, information technology, and computer engineering. The college emphasizes industry-relevant education and experiential learning to prepare students for real-world challenges. It also serves as the central hub for AI and cybersecurity research and teaching at USF, collaborating with colleges and units across the university.

Responsibilities

Overseeing curriculum approvals
Maintaining catalog accuracy
Managing academic systems
Serving as the college approver in Curriculog
Supporting catalog updates aligned with SCNS
Coordinating with the Registrar’s Office to resolve Banner and catalog discrepancies
Tracking curriculum approval timelines
Supporting accurate course scheduling
Providing operational guidance to academic advisors and course schedulers
Supporting General Education recertifications
Providing backup coverage for academic compliance functions
Supporting textbook adoption processes
Coordinating faculty submissions
Monitoring compliance
Tracking syllabus submissions in Canvas
Maintaining syllabus records to support accreditation and audit needs